Office Manager for an International Consultancy Firm

RecruitMe FZE

Riyadh, Saudi Arabia

Ref: QP103-625

Job description / Role

Employment: Full Time

Main Duties and Responsibilities:

• Coordination and maintenance of Riyadh office with leasing agent
• Support & coordination with other members of the Firm team across different offices
• General maintenance of the office, arranging repairs as necessary and restocking supplies
• Ensuring the office is COVID-secure, implementing and updating risk assessment
• Liaising with contractors and ensuring health and safety standards are maintained, along with other legal requirements
• Welcoming and providing general support to visitors, sorting, and distributing incoming mail, arranging couriers
• Running the meeting room diary and ensuring it is set up for external client visits
• Administration requirements for the arrival of new joiners and exit process for leavers within the Riyadh team in coordination with company GRO
• General EA support to senior management including setting up and coordinating meetings, and compiling expenses claims
• On ground admin services and finance team (bank bonds, proposals printing / delivery, courier, basic office management)
• Support to the General Manager on the various administrative requirements
• Arrange and oversee travel and accommodation requirements for the Riyadh team and support other offices’ travel arrangements as needed.
• Maintain HR data for the Riyadh office and HR administration tasks for the office
• Support the Director of Operations and HR Manager in ensuring all HR processes are being followed and updated as required
• Management of the IT equipment inventory for the team
• Purchasing of IT equipment for the team
• Adding to distribution lists in Microsoft Office & Groups on Dropbox

Requirements

• Minimum 2 years of experience in a similar role.
• Good IT skills, including Word, PPT and Excel.
• Excellent Microsoft Outlook, email and calendar management.
• Excellent communication skills (written and spoken English).
• Very well organised and attention to detail.
• Focus on quality, discretion, and confidentiality.
• Flexibility and adaptability

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.

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Office Manager salaries in Saudi Arabia

Average monthly compensation
SAR 12,000

Breakdown available for industries, cities and years of experience