Office Manager for an International Firm

Job description / Role

Responsibilities

Office management
• Coordination and maintenance of Riyadh office with leasing agent
• Support and coordination with other members of the team across the different offices.
• General maintenance of the office, arranging repairs as necessary and restocking supplies
• Liaising with contractors and ensuring health and safety standards are maintained, along with other legal requirements.
• Welcoming and providing general support to visitors, sorting, and distributing incoming mail, arranging couriers.
• Running the meeting room diary and ensuring it is set up for external client visits.

Office admin/EA support
• General EA support to senior management including setting up and coordinating meetings and compiling expenses claims.
• On ground admin services (bank bonds, proposals printing / delivery, courier, basic office management).
• On the ground support for the finance team as required (namely collection and delivery of bid bonds).
• Support to the General Manager on the various administrative requirements.
• Arrange and oversee travel and accommodation requirements for the Riyadh team and support other offices’ travel arrangements as needed.

HR & IT support
• Support the HR team in ensuring all HR processes are being followed and updated as required.
• Administration requirements for the arrival of new joiners and exit process for leavers within the Riyadh team in coordination with company GRO
• IT set up for new starters in the office (MacBooks and iPhones)
• Management of the IT equipment inventory for the team
• Purchasing of IT equipment for the team
• Adding to distribution lists in Microsoft Office & Groups on Dropbox

• 4+ years of office management experience at a corporate office
• KSA national with excellent English skills
• Strong IT skills, including Word, PPT and Excel.
• Excellent Microsoft Outlook, email, and calendar management.
• Excellent communication skills (written and spoken Arabic and English).
• Very well organized.
• Excellent attention to detail.
• Focus on quality, discretion, and confidentiality.
• Flexibility and adaptability

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.