Operations Coordinator

Job description / Role

Description

About Flat6Labs

Flat6Labs is the leading entrepreneurship platform in emerging markets, empowering entrepreneurs to build, launch, and grow transformative ideas through acceleration programs, ecosystem development, and tailored innovation services.

Main responsibilities:

• Assist with the management of daily operational activities
• Manage contract and price negotiations with office vendors, service providers, and office leases.
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.
• Manage petty cash and make sure invoices are recorded on time.
• Manage office setup process, PO creation, and ensure the efficiency of workflow processes.
• Manage all procurement activities and maintain an updated list of suppliers/vendors with competitive quotations.
• Support team members with operational queries (e.g., stationery, office equipment, hardware, and travel arrangements).
• Liaise with facility management vendors, including cleaning, catering, and security services.
• Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents in accordance with other regional offices.
• Assist in planning and implementing internal/external events, including meetings, program events, conferences, and managing related catering and logistics activities.
• Coordinate with the marketing team for all events happening locally to develop social media content.
• Schedule meetings and appointments for team members.
• Coordinate with HR to update and maintain office policies as necessary.
• Assist in the onboarding process for new hires.
• Design, implement filing systems, and ensure the confidentiality of data.
• Observe, review, and analyze processes to identify inefficiencies and areas where improvements could be made.
• Support with all tasks related to F6L programs throughout the different cycles.
• Perform miscellaneous job-related duties as assigned.

Requirements

• Bachelor's degree from an accredited institution.
• Proven experience, at least 2-3 years, as an Office Manager, Front Office Manager, Administrative Assistant, or Operations Coordinator.
• Must have knowledge of operations responsibilities, systems, and procedures.
• Knowledge of administrative management and HR procedures.
• Experience in basic accounting activities is preferred.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Strong organizational and planning skills in a fast-paced environment.
• Excellent time management skills and ability to multitask and prioritize work.
• Familiarity with email scheduling tools and email software packages.
• Knowledge of legal practices (office setup stage) procedures is preferred.
• Experience in event management is preferred.
• Attention to detail and problem-solving skills.
• A creative mind with an ability to suggest improvements.

Benefits

• Get the chance to work with high potential for growth startups and bright entrepreneurs in the MENA region and from different countries around the world.
• Exposure to different local, regional, and international investors and VCs.
• Engage in the buzzing startup community in the MENA region.
• Work in an environment supporting creativity and proactivity, and be a part of a small dynamic team.
• Medical and social insurance.