Paymaster

Job description / Role

Company description

Raffles & Fairmont The Red Sea, positioned in the kingdom's groundbreaking Red Sea Project, will provide visitors access to a nature-focused resort with 361 rooms, eleven distinct dining concepts, including an overwater restaurant with views of the Red Sea and the mangroves, and a spa. The resort will be situated next to an 18-hole championship golf course, reflecting Fairmont's association as a world-class golf destination. It will set new standards in sustainable development, positioned on 200 km of untouched coastline, an archipelago of more than 90 unspoiled islands, dormant volcanoes, rich marine habitat, and ancient archaeological sites.

Job description

The position

To maintain the hotel's payroll system in order to ensure timely payments of salaries and wages according to the company's policies and procedures.

Key roles & responsibilities

• Maintain confidentiality in regards to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective department head and senior management.
• Follow up with P&C in regards to attendance records and ensure the absence has been entered correctly into the P&C Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form, and payroll allowances and deduction forms.
• Coordinate with P&C department on matters concerning employees' basic pay including end of service and vacation, allowances, deductions, and all other benefits such as air tickets.
• Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commissions (i.e., upsell and spa) paid-outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation, EOS (End of Service), and air ticket entitlements and accruals are in accordance with the P&C document and employee's contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of P&C, and GM for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
  • PY50_RDB Payroll wages
  • PY51_RDB Payroll Journal Entry Hours
  • PY54_Vacation Accruals
  • PY55_EOS Accruals
  • PY56_Air ticket Accruals
• Print and distribute pay slips after payroll has been debited from the hotel's bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all department heads.
• Maintain the payroll system and make recommendations for improvements.
• Provide any other reports as requested by management.
• Perform any other duties that may be assigned from time to time by management.

Qualifications

Personal attributes

• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have a high degree of professional integrity and confidentiality, and work in a safe, prudent, and organized manner.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be self-motivated and have a high degree of analytical ability.
• Oral and written fluency in English.
• Display initiative.
• Team player.
• Customer and people oriented.
• Responsible and helpful.

Qualifications

• Diploma holder would be preferred.
• Excellent knowledge of Microsoft Office mainly Excel.
• Knowledge of at least one payroll system.

Experience

• Minimum of 2-3 years experience with at least 1 year experience in a similar capacity in a hotel.

Additional information

• Understanding of ultra-luxury guest expectations and brand alignment.
• Experience in project coordination, scheduling, and document control during pre-opening stages.
• Experience in pre-opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with luxury standards.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.