PMO Team Leader

Job description / Role

Job Description

Responsible for supporting and assisting the PMO Manager in the preparation of long-term planning, annual planning, and monthly tracking, as well as day-to-day progress follow-up tasks.

KPIs:

• Project KPI monitoring.
• Project best practices.
• Project risks.
• Dashboards and reporting development.

Operations Management

• Ensure projects are tracked against the defined standards, identifying and documenting any risks.
• Ensure that projects' plans, data, and documents are approved and placed in the designated project repository.
• Ensure day-to-day and periodical system administration tasks are timely performed.
• Monitor project(s) revenue, budget, cash flow, and risks against the schedule throughout the project lifecycle and identify variances that require action and escalate as per processes.
• Ensure to apply the necessary modifications to the relevant plans and schedules.
• Assist in the development of ad hoc queries on planning, tracking, and auxiliary tools to provide on-demand report/dashboard views.
• Review proposed changes and determine their high-level impact, requesting further information or clarification where necessary.
• Work with the team to generate projects and variance reports and the related dashboards.
• Identify, analyze, and prioritize project risks and the impact of risks on all projects.

Process Improvement

• Work with the PMO Manager to define and update the project management processes, standards, and governance.
• Supervise and ensure that process improvement sessions for improving internal project processes are implemented periodically.
• Assist with the preparation and consolidation of relevant project templates, including annual and monthly planning and tracking materials.

Knowledge Management

• Explain and train different stakeholders on how to use, generate, and manage standard templates that are used for identifying the projects' health and performance to date.
• Use examples from current and past projects to identify best practices.
• Encourage and facilitate open discussion to identify and address any difficulties or challenges in a timely manner.
• Share knowledge from lessons learned with other team members and coordinate with PM and QC-PM to upload on KM.
• Attend post-project review meetings to identify key areas of improvement to be captured into the lessons learned repository.

People Management

• Organize work efficiently for the PMO team to ensure smooth operations.
• Convey clear, timely messages that positively align the actions of the PMO team to the required goals.

Personal Skills

• Sense of ownership.
• Innovative.
• Focus on quality of deliverables.
• Customer service excellence.

Technical Skills

• More than 5 years of experience, preferably in a relevant field. At least 3 years of mixed experience in project management and PMO. At least 2 years in a supervisory or managerial position.

Education

• B.Sc. in engineering. Project management certification is a must.

About the Company

Giza Systems, a leading systems integrator in the MEA region, designs and deploys industry-specific technology solutions for asset-intensive industries such as the telecoms, utilities, oil and gas, hospitality and real estate among other market sectors. We help our clients streamline their operations and businesses through our portfolio of solutions, managed services, and consultancy practice. Our team of 1000 professionals are spread throughout the region with anchor offices in Cairo, Riyadh, Dubai, Doha, Nairobi, Dar-es-Salaam, Abuja, Kampala and New Jersey, allowing us to service an ever-increasing client base in over 40 countries.