Project Reporting Coordinator

Job description / Role

Remarkable people, trusted by clients to design and advance the world.

Wood is currently seeking a Project Reporting Coordinator to support our Projects business. Ma'aden is executing a strategic project to develop a new gold mine and processing facility in alignment with the Kingdom's Vision 2030 and Ma'aden's 2040 Strategic Objectives. Located in Ar Rjum, KSA.

Responsibilities

What we can offer

• Medical insurance - Ensures specialist care is available to you and eligible family members residing in country. Pre-existing medical conditions are covered. No limit on number of children covered under the policy however age and coverage limits apply in line with KSA CCHI rules. Option to select higher medical cover payable at employees own expense.
• Employee assistance programme - Allows you to feel comfortable knowing that you or your immediate family members can confidentially discuss any work or personal issues that are an inevitable part of life. The program helps support your mental, physical, social and financial well-being.
• GOSI (social insurance) - Payable to KSA employees, social insurance contributions are paid by the company in line with Government legislation to cover occupational hazards.
• End of service gratuity - In line with KSA Labour Law, all employees are eligible for an end of service benefit.
• Examination leave - Upon company approval to enroll in an education institute or to continue within such institution, employees have the right to fully paid leave to sit for an examination of an unrepeated year. Leave duration is based on the days of actual examination and must be applied for no less than fifteen days prior to exam.
• Professional memberships - One professional membership, registration, subscription, certification and/or license cost per annum for all active Wood employees. The membership must be relevant to the role you are currently employed in or be part of a development plan. Reimbursement should be claimed via the expenses procedure system, with supporting evidence.
• Inspire awards - Our annual awards programme is all about recognising and celebrating our inspirational colleagues - those designing the future, upholding our values and playing a pivotal role in delivering our strategy. Employees can recognise those who inspire them and make their day by nominating them for their hard work, innovation and tenacity.
• Long service award - Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years' service of our employees at 5 year service milestones.
• Career development champions - Prioritizes structured growth through goal setting and resource utilization. Employees use tools for planning and feedback, with managers actively coaching and mentoring to support advancement. Continuous learning and development are emphasized to help employees achieve their career goals effectively.

Wood will support Ma'aden's PMT in ensuring successful execution and control of the project by:

• Assisting project team with day-to-day support of the project or site
• Organizing and expediting flow of work through project or site and initiating follow up action
• Maintaining knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assisting with setup, development and coordination of site-specific PMP and PIFs
• Setting up and maintaining hard copy and electronic site file directories
• Issuing and approving access to shared project drives and websites
• Ensuring the correct functioning of facilities, office and/or business support services
• Performing clerical, administrative and general office duties including transcription, typing, and recording
• Ensuring reports and documents follow company and project standards and quality
• Managing project specific forms and instructions
• Coordinating, scheduling and preparing information for meetings and appointments
• Assisting field operations with completion of daily time sheets
• Assisting with onboarding/orientation of personnel
• Assisting with internal and external project audits
• Arranging travel, accommodations and car rentals
• Preparing letters and memoranda for manager's review
• Gathering data and material information to be billed
• Scanning, emailing, answering phones, making copies

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.

Expected

• Five years of project/admin experience in the engineering and construction industry desirable.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook.
• Oracle experience a plus.
• Ability to correspond and interact with others in a courteous and professional manner.
• Possess good organizational skills.
• Self motivated to learn.
• Bilingual a plus.
• Must have valid driver's license.

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.