Proposal Administrative Assistant

Job description / Role

Proposals Administrative Assistant

Our Client, a multinational professional services firm, is looking for an RfP Administrative Assistant to join their Riyadh office. RfP stands for the request for proposals. The RfP Assistant, should be a Saudi National, and will follow all client requests throughout their proposal cycle – from directing an incoming client request to the relevant leadership team members through to timely delivery. Responsibilities will be as follows:

• Ensure on-time delivery of all proposals entrusted to the team
• Identify leadership team to evaluate the RfP
• Upon ‘go-ahead’ to engage on bid, organize tasks as mini-project within deadline of RfP
• Engage with teams to procure supporting documentation for the bid in timely fashion
• Ensure the RfP response is complete as per requirements and accurate

In general as part of the role:

• Maintain and develop working relationships with BD Coordinators and Executive Admin team to optimize information flow and scheduling process
• Organize an online library for all documents created for proposals that are processed
• Communicate effectively with the stakeholders for each proposal assigned
• Prepare other standard documents upon request
• Actively support other team members in their daily tasks

Requirements

Education/Experience:

• At least 2 years administrative support experience preferably in a professional services firm
• Knowledge of and experience in the Middle East
• Experience with delivering within proposal/tendering processes in general is desirable
• Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment
• Self-driven, works well in teams, ability to work with tight deadlines

Technical Skills:

• Proficient in English and Arabic written and verbal skills
• Highly proficient computer skills: Word, Excel, PowerPoint, Outlook
• Displays service-oriented mentality and responds to teams needs with a sense of urgency
• Demonstrates excellent collaboration skills, a solution-based attitude, and the ability to work with people with diverse skills and backgrounds
• Works cooperatively with other team members, displaying a high level of motivation and enthusiasm for tasks
• Able to build and cultivate relationships with co-workers
• Consistent, dependable and accurate in carrying out responsibilities
• Good communication skills
• Excellent organization and time management skills
• Meticulous attention to detail and accuracy
• Handles difficult situations with poise, understanding and tact
• Flexible and adaptable to change
• Ability to respect all sensitive information as personal and confidential
• Displays high standard of professional behavior and ethical standards

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.