Proposal Administration Assistant

Job description / Role

Proposals Administration Assistant

This is a superb opportunity for an organised, articulate and high performing administration professional to join one of the world's leading Professional Services firm based in Riyadh.

The Business Development team has been set up to support the leadership team in the development of commercial and technical proposal materials, in response to prospective client's requests. The team will work in parallel with our consulting staff as well as with the administrative team to deliver the tailored proposal in a timely manner as required by the prospective client.

The Proposal (RfP) Assistant will follow all client requests throughout their proposal cycle – from directing an incoming client request to the relevant leadership team members through to timely delivery of the firm's best response to the client.

Requirements

Job Responsibilities
• Ensure on-time delivery of all proposals entrusted to the team:
• Identify leadership team to evaluate the RfP (Request for Proposal)
• Upon ‘go-ahead’ to engage on bid, organize tasks as mini-project within deadline of RfP
• Engage with company teams to procure supporting documentation for the bid in timely fashion
• Ensure the RfP response is complete as per requirements and accurate as per company standards
• In general as part of the role:
• Maintain and develop working relationships with Business Development Coordinators and Executive Admin team to optimize information flow and scheduling process
• Organize an online library for all documents created for proposals that are processed
• Communicate effectively with the stakeholders for each proposal assigned
• Prepare other standard documents upon request
• Actively support other team members in their daily tasks

Basic Job Requirements, Education / Experience:
• At least 2 years administrative support experience preferably in a professional services firm
• Knowledge of and experience in the Middle East
• Experience with delivering within proposal/tendering processes in general is desirable
• Organizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environment
• Self-driven, works well in teams, ability to work with tight deadlines

Technical Skills:
• Proficient in English and Arabic written and verbal skills
• Highly proficient computer skills: Word, Excel, PowerPoint, Outlook

About the Company

GG Selection is a search partner with an international presence, clients in diverse industries, and a network of talent for all levels of seniority and experience. We’re not limited by industry or geography, and we treat every brief and every client like the individual case it is — never making assumptions or taking anything for granted, and always tailoring our service to the needs we discover.