Purchasing Procurement Officer

Job description / Role

The Purchasing Officer has full ownership and accountability of company procurement responsibilities across a variety of categories and suppliers. The Responsibility also includes but is not limited to creating and implementing the end-end procurement strategy and processes and developing and maintaining relationships with suppliers.

The Purchasing Officer will have oversight and responsibility for the following:

Sourcing
· Defines and implements fruitful procurement strategies.
· Develops and implements purchasing and contract management instructions, policies, and procedures
· Trains staff on approach to follow to interact with suppliers
· Purchases products and services for in line with procurement policies
· Tracks orders and ensures timely delivery
· Recommends ways to consolidate vendors and thus reduce cost (e.g., through preferred hotels)

Data handling
· Creates and maintains updated records of purchased products, delivery information and invoices

Negotiations
· Researches potential vendors, compares and evaluates offers from suppliers
· Manages the competitive procurement of items (materials, resources and services) requited by teams in charge of programs and initiatives
· Manages contract negotiations in coordination with Legal Advisor and teams in charge of programs and initiatives and ensures suitable contract conditions are negotiated with suppliers in order to ensure the company is protected from a risk and legal perspective in coordination with Legal Advisor

Communication with suppliers
· Acts as the link between company and its vendors
· Maintains good relations with suppliers and ensures they have all information needed.
· Ensures the contract conditions are satisfied by suppliers as negotiated in coordination with teams

Reporting
· Prepares regular reports, e.g., on number of suppliers, top suppliers, overall purchasing expenses etc
· Supports the budget process by providing costs forecasts based projected needs of teams and knowledge of suppliers’ practices

Requirements

· At least 6 years of experience in purchasing and procurement within Saudi Arabia
· Solid knowledge and understanding of procurement processes, policy, and systems
· Ability to negotiate, establish, and administer contracts

About the Company

At Hays, we invest in lifelong partnerships that empower people and businesses to succeed. With over 50 years’ success under our belts and a workforce of 10,000+ people across 32 countries, we’ve evolved to put our customers at the heart of everything we do.

So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding and our ability to meaningfully innovate for our customers. By providing advice, insights and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.

Offering an unrivalled suite of recruitment and workplace solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go.

You can rely on us to deliver today and help you plan for tomorrow.