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Reception Operations Administrator


Riyadh, Saudi Arabia

Ref: QP103-269

Job description / Role

**Saudi Nationals only**

This position is responsible for the front desk, including meeting and greeting visitors, answering and connecting incoming calls, as well as performing miscellaneous related administrative tasks.

The position includes the following tasks & responsibilities:

Helps Operations Assistant by restocking supplies, printing, collecting and delivering of documents.
Maintain reception and meeting room areas to a presentable and tidy standard.
Meet, greet and track all visitors to the office assisting with their enquiries/requirements and accommodating them within the office as appropriate with adequate resources/support
Manage all incoming telephone calls appropriately, directing callers, assisting with enquiries and message taking as appropriate.
Manage bookings and set up (to include occupant requirements) of meeting rooms and co-ordinate the administration and facilities of all technical or other related equipment in meeting room in liaison with relevant internal suppliers i.e. IT (video conferencing/conference calls etc)
Handle all incoming and outgoing couriers
In association with IT, maintain records and manage issuance of access cards to new employees and cross office staff and monitor the usage of guest passes. Follow up on cards which may have been temporarily loaned out
Manage faxes: scan/send/reply to all faxes in a timely manner and assist where any follow up is requested
Provide administrative support when required: printing, binding, copying, faxing, scanning and filing
Manage transport bookings for clients and guests as requested, following up with case codes as required


The qualifications and skills that we are looking for:

Fluent written and spoken Arabic and English communication skills
Minimum 2 years experience as a receptionist at a multinational company
Experience with couriers, faxes, stationary orders, printer, scanner and transport booking
Friendly and helpful with outstanding attention to detail
Organised, reliable and efficient with the ability to multitask

To be the chosen candidate for this position you will need to be professionally presented with a sound work ethic and great communication skills.

About the Company

RecruitME are a specialized recruitment consultancy supplying top tier business support staff to Dubais leading multinational organizations. We carefully source, screen and select only the very best candidates to assist our clients in making easier recruitment decisions faster.

Differentiating ourselves from standard recruitment agencies our consultants have been carefully chosen for their backgrounds in business support for leading multinational organizations. Having been both the client and the candidate previously, we have an insiders understanding of the recruitment process and our clients needs.

What we do:

Specializing in business support positions we can assist in introducing a small selection of experienced administration, finance and human resource candidates with the relevant experience to benefit your business. Our careful screening process ensures that we have met with and can give a concise overview of each candidates skills and current situation before you meet them.

We pride ourselves on sending our clients only the very best available candidates in the market to ensure a simplified, hassle free and timely recruitment experience for all involved.

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