Saudi National Office Manager & Secretary

Michael Page

Saudi Arabia

Ref: HP350-3625

Job description / Role

Employment: Full Time

Our client is a multinational professional services company based in Saudi Arabia. The multinational is looking to hire an experienced Office Manager & secretary in Riyadh to ensure smooth running of all office operations & provide executive support to the C level executive.

Client Details

Our client is a leading professional service provider spread across the world. They are currently looking to expand their administration team and have introduced a brand-new position of an Office Manage & Secretary

Description

The office Manager & Secretary will be responsible for:

Secretarial role

* Organise and schedule meetings
* Prepare meeting agendas, perform research for meetings, and take minutes during meetings
* Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
* Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
* Perform reception duties such as answering phones where necessary
* Manage the diaries and schedules of senior management
* Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
* Liaise with clients and business guests
* Organise media appearances and events

Office Manager

* Use a range of office software, databases, to ensure the efficient running of the office
* manage a proper online and paper filing systems
* Develop and implement new administrative systems, such as record management
* Record office expenditure and manage the budget
* Organise the office layout and maintain supplies of stationery and equipment
* Maintain the condition of the office and arrange for necessary repairs
* Manage licence & contract renewals

Job Offer

The successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. Additionally he/she will receive a bonus, medical insurance and flights tickets. This is an exciting opportunity for an experienced Office Manager & Secretary to further progress their career with the multinational Professional services company.

Requirements

The successful candidate for this Office Manager & Secretary position:

* Should be a Saudi national
* Degree in Administration / Commercial
* 5 years related experience in Secretarial & office admin work
* Confidence in individual ability and the capability to work independently
* Strong communication skills and the ability to take ownership and initiative.
* Excellent Excel skills

About the Company

Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.

The Group has operations in the UK, Continental Europe, Asia-Pacific and the Americas. In the Middle East we focus on the areas of:

Finance & Accounting Banking & Financial Services Procurement Property & Construction Engineering & Supply Chain Oil & Gas Technical and Engineering Human Resources Sales Marketing Technology Secretarial Executive Search Legal

The Group operates through 161 offices in 33 countries and employs over 5,000 employees worldwide.

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Office Manager salaries in Saudi Arabia

Average monthly compensation
SAR 12,000

Breakdown available for industries, cities and years of experience