Senior Document Controller

Job description / Role

Job Summary
The successful candidate will perform a variety of document control functions for the project and coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

This description reflects the core activities of the role but is not intended to be all-inclusive, and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and where necessary, revised in accordance with organizational needs. Any major changes will be discussed with the post holder.

Key Responsibilities

• Ensure that pre-established document control requirements are satisfactorily met throughout the project duration.
• Supports PM & the DCC team fully in proper (in line with Quality Management) & timely submission of the project documents as well as the distribution.
• Supports PM in correct application of the document management procedure & plan, implementing the defined procedures & rules and ensuring that all approved policies and procedures are consistently implemented and administrated throughout the project duration.
• Supports PM & the DCC team in achieving/completing the administrative office tasks.
• Registering all incoming and outgoing correspondences, Drawings & technical submittals.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, change orders, letters, staff daily report, submittals, and other forms of pertinent documents from the client and subcontractors.
• Responsible for receiving, logging, and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. When needed, he will expedite review, signature approval, and release of supplier and internally produced documents.
• Perform other responsibilities associated with this position as may be appropriate.
• Maintaining all files within the Filing Department.
• Maintaining all tracking records.
• Maintain Project Documentation as per ISO standards.

• A bachelor's degree is mandatory.
• Candidates must have at least 12+ years of progressively responsible experience in construction or engineering, or within an architectural consulting or contracting firm.
• Proficiency in the use of Aconex, EDMS, or any other Document controlling systems.
• Knowledge of Architecture, Engineering, and Planning Industry trends and competitive landscape in the Middle East.
• Strong in coordination and preparing reports.
• Good communication and presentation skills.
• Good interpersonal skills.
• Proficiency in spoken and written English and Arabic.

About the Company

Khatib & Alami, a multidisciplinary urban regional planning, architectural and engineering consulting company, offers clients an integrated approach toward the ever-increasing need for reliable project delivery systems. In-house expertise and the continuous recruitment of bright and innovative professionals enable us to meet the challenges of development with due consideration to environmental protection, social and economic characteristics of society. In close concert with clients, we have been able to consolidate factors that make the resultant project coincide with the client's vision within the time frame and budget set out for implementation.

K&A started its consulting services in Lebanon and extended the areas of its professional activities in accordance with the growth of its experience, and its human and financial resources. The company operates in various countries including Kingdom of Saudi Arabia, United Arab Emirates, Sultanate of Oman, State of Qatar, State of Kuwait, Kingdom of Bahrain, Yemen, Jordan, Palestine, Syria, Iraq, Algeria, Egypt, Morocco, Libya, Sudan, Kazakhstan, Tajikistan, Turkmenistan, Belgium, Gabon and USA. K&A employs around 4,000 professionals and technicians. Since 1984, K&A has continuously ranked among the top 100 International Design firms as published by Engineering News Record (ENR). K&A has also obtained the ISO 9001:2000 certification for its Quality Management System (QMS).