Senior Office Manager

Job description / Role

Responsibilities

- Conduct day-to-day activities while ensuring compliance to policies and procedures
- Contribute to the identification of opportunities for continuous improvement of systems, processes in line with leading practices
- Establish working relationships with relevant internal stakeholders
- Collect feedback from internal stakeholders on issues being faced and other requirements
- Contribute to the preparation of progress reports directed to all relevant stakeholders to keep them informed of progress
- Ensure phone calls are properly answered and guarantee that callers' needs and queries are addressed in a timely manner
- Oversee the availability of all office supplies and stationeries for the Direct Manager and maintain cleanliness of Direct Manager's office and space area on a continuous basis
- Filter and prioritize events invitations according to importance and availability
- Ensure needed data are collected from relevant stakeholders regarding events and conferences organization or participation in order to ensure travel arrangements and required bookings are managed in a timely manner
- Manage the development of Direct Manager's meeting calendar and schedule appointments ensuring time optimization and follow-up on all new appointments and obligations to update the schedule accordingly
- Oversee preparation of logistics requirements such as room setup, required stationery, and meeting amenities
- Monitor the attendance of all required stakeholders during meetings and inform the Direct Manager about any absence or inconvenience, if any, in order to take correspondent measurements when necessary
- Review and provide recommendations on all developed responses, ensure incoming correspondences to related office are properly addressed and accordingly provide approval to send the finalized responses to relevant external stakeholders
- Oversee internal and external stakeholders requests / formalities requested by the Direct Manager ensuring timeliness and recommend best course of action
- Ensure administrative and clerical support is provided in a timely manner including preparation, copying, collation, binding, filing and the distribution of official documents, mails, and other communication
- Guide the identification of concerned internal and external committees and define committees' purpose and The organization's contribution
- Review nomination letter and notify The organization concerned stakeholders of their appointment in internal and external committees
- Plan and organize committees' meetings and prepare needed logistics requirements
- Attend committees' meetings and follow up on meeting outcomes, pending matters, and decisions in coordination with concerned stakeholders

Qualifications and Requirements

- 4+ years of experience in an Administrative Services field
- Bachelor's Degree in Administrative Affairs or equivalent is required
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office
- Proficiency in Arabic and English

About the Company

The Professionals is a Saudi leading Consulting firm that was established in 2015 in Riyadh, Saudi Arabia.

Since 2015 until now, we’ve become a successful partner in delivering unique consulting services to our partners who operate in different industries and sectors.

We always combine our service offerings by adopting global best practices with local in-depth understanding and delivering it with a passion to exceed our partners’ expectations to achieve their business objectives.