Supervising Workplace Coordinator

Job description / Role

If you are eager to demonstrate your skills in facilities management, desire to work in a leader company in some filed, and above all, long for a multicultural, energetic and inclusive working environment then this would be an exciting role for you.

The opportunity

As a Workplace Coordinator, you have the opportunity to demonstrate and coordinate skills, while at the same time you will work with a team of excellent professionals, from whom you can learn to be a person of higher professionalism. With your excellent work performance, you will embrace great opportunity to develop yourself as well as your team.

Your key responsibilities

You will supervise the day-to-day operations of the Facilities Management Services, focusing on organizational skills, proactivity and exceptional service delivery in a wide range of Facilities and Procurement related activities

Skills and attributes for success

- Manage and maintain the day to day facilities services and resources
- Supervision of maintenance and cleaning in the office ensuring the best quality of work
- Supervise projects relating to of office fit-outs, repairs and desk moves within office space
- Proactively seek ways of improving the office environment, recycling & other environmental friendly processes
- Information Security (safe disposal of confidential information for recycling)
- Act as Health & Safety coordinator which includes maintaining first aid supplies and arranging fire warden training in accordance with Civil Defense regulations
- Supervision of Workplace Services, resolving any issues and escalating to the Workplace Services Manager when necessary
- Keep the office seating plans and utilization reports updated. Provide facilities management reports to office manager on a periodic basis
- Allocation of parking spaces in line with the parking policy.
- Effectively handle all onboarding for new joiners and attend their induction to present on facilities related items
- Proactively seek ways of improving the office environment, recycling & other environmental friendly processes
- Ensuring the Reception staff provides a consistently high level of service to all visitors and staff and handle minor issues
- Provide emergency cover for Reception when needed and look for ways to improve the Reception service.
- Supervise the Post Room and manage the courier relationship
- Supervise the onsite and offsite storage of client files taking into account the retention policy
- Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
- Manage local purchasing and procurement activities for items such as non-IT office equipment and supplies in accordance with the MENA Procurement Policy devices
- Demonstrate a good understanding and knowledge in the field of purchasing
- Obtain quotes and purchase furniture, office equipment, stationery items, etc. with approval
- Ensure that facilities related leases and contracts are renewed in a timely fashion and that the BRET process is completed where necessary.
- Reconcile invoices, before submitting in Interim Procurement Tool for approval. Update purchase ledger/vendor contact list
- Handle claims to vendors for defective, shortage and missing items and products
- Act as point of contact for staff queries and resolve any operational support issues
- Manage and monitor on-site facilities management resources; resource planning, recruitment, coaching, counseling, performance management, and learning and development initiatives
- Ensure consistent quality of output/services is provided and requests are processed promptly
- Plan and manage inventory levels ensuring stocks do not run out and delivery schedules are met
- Oversee the provision of logistics, operations and facilities support; workplace, document and client services
- Monitor the functioning of all office facilities management suppliers ensuring adherence to contractual agreements
- Develop and maintain strong relationships with both internal and external stakeholders
- Contribute to the initiatives of strengthening and streamlining the facilities management function

Requirements

To qualify for the role you must have

- Verbal and written communication skills
- Professional personal presentation
- Organizing and planning
- Attention to detail
- Reliability

Ideally, you'll also have

- Experience working in a fast paced environment
- A bachelor's degree in a related

What we look for

We are most interested in people with confidence and strong experience in multitasking. You will need a proactive approach to work and the curiosity to seek out new challenges without being pushed. If you are ready to make a real contribution to our goal of building a better working world, this role is for you.

What working at EY offers

- We offer a competitive compensation package
- Ownership for your area, in a culture that encourages people to speak up and challenge the status quo
- Career support from some of the most engaging colleagues in the business
- The ability to take on different responsibilities and learn new skills
- The freedom to provide excellence in a way that's suited to you

About EY

As a global leader in assurance, tax, transaction and advisory services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.

Join us in building a better working world. Apply now.

About the Company

EY is a global leader in assurance, tax, transaction and advisory services. The insights and quality services we deliver help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all of our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity. Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients. Information about how EY collects and uses personal data and a description of the rights individuals have under data protection legislation are available on our site.

The MENA practice of EY has been operating in the region since 1923. For over 95 years, we have grown to over 7,500 people united across 21 offices and 16 countries, sharing the same values and an unwavering commitment to quality. As an organization, we continue to develop outstanding leaders who deliver exceptional services to our clients and who contribute to our communities. We are proud of our accomplishments over the years, reaffirming our position as the largest and most established professional services organization in the region