Supply & Logistics Support

Job description / Role

Company Description

Rawabi Holding Company

Operating in Saudi Arabia and the Middle East for over 30 years as one of the leading industrial players in the region and has activities in construction & engineering, oil & gas, petrochemical, utilities, power & electrical, telecommunication & IT, trading, and manufacturing. RAWABI Holding Company comprises various subsidiaries and several associated companies.

Job Description

Job Purpose

To Assist internal team for expediting the delivery of materials (from local and overseas suppliers) and manage the import/export shipments and make sure will be cleared within realistic time to meet the production want date to satisfy the customer

Principal Accountabilities

• Responsible for handling the company import and export of all air, land, and sea shipments as well as generating full sets of shipping documents.
• Monitor, Track/Trace, Follow up, Expedite - where necessary - & verify receipt at REC side.
• Responsible to handled commercial invoices received from Accounts, verify, communicate, follow up & expedite discrepancies with Logistics forwarders/couriers then submit revised/corrected ones to Accounts.
• Receive physical docs ready for delivery or notification of collecting of such, accept request, arrange for delivery i.e. assign driver & finally notify concern party upon completion.
• Responsible to ensure that all incoming and outgoing shipments are being process on time with couriers by updating the Shipment Tracking Sheet regularly.
• Monitor, Track/Follow up, Expedite. And finally notify concerned upon shipment receipt to REC Store, after release of necessary MRN specifically.
• Receive Domestic Transportation Booking Requests from any one of REC depts., dedicate to Logistics Drivers as per their schedule, follow up & expedite - where necessary - completion of the task.
• Responsible to coordinate inbound/outbound overseas shipments to RHC Logistics requesting to cover necessary insurance for the shipments.
• Receive Outsource Transportation Booking Requests from PMT, assign to existing approved transporter, follow up & expedite - where necessary - arrival & departure of consignments & notify concern party accordingly.

Responsible to obtain the necessary physical original shipping documents from purchasing team for necessary action as of the following

• Forwarding the same original shipping docs to freight forwarders / broker for clearing purposes.
• Circulate copies to concern parties (Store, Purchasing, Accounts).
• Collect necessary information from PMT and maintain updating the same to REC Domestic Consignments/Cargos Insurance Co.
• Monthly Declaration Report Incoming/Outgoing.
• Attend to email correspondence (e.g. delivery queries, freight quotations, bookings, material collection request).
• Responsible on maintaining documents and other necessary correspondence for filing purposes.
• Handling Logistics Drivers Overtime approval process and Monthly Time Sheet.
• To influences on time Delivery, Cash Flow Cycle.
• Arrange collection of materials / bring the materials to factory (when possible).
• Follow-ups on pending purchase requisition with the buyer/ end user and log it in material tracking sheet.
• Follow-ups on orders placed to suppliers for all items.
• Log the purchased items on daily basis in material tracking sheet and inform S&L Unit Head.
• QC documentation (like data collection and analysis).
• Resolve suppliers' invoice (discrepancy and mistake).
• Handling technical issues ( if required)
• Resolve the rejected items with the suppliers.
• To look at the requirement levels in the business and fulfill the demands by either rescheduling in or rescheduling out the delivery date on the Purchase Order or material.

Communications and Working Relationships

• Able to communicate fluently in English
• Should have good written, soft skills (M. S office tools)
• Needs to be aggressive and needs to know the business cycle at all levels.

Requirements

Qualifications

Knowledge, Skills, Experience and Qualifications

• Education - Graduate, Knowledge reading / writing.
• Knowledge on ISO 9001 Quality Management System (QMS).
• Trainings - Knowledge in electrical components, fluent in English
• Strong follows up skills. Must be cooperative with staff.

Additional Information

All your personal information will be kept confidential.

About the Company

Rawabi Holding, through its fully owned subsidiaries, joint ventures and partnerships with international market leaders, focuses on four core sectors:

Oilfield Services, Contracting & Industrial Services, Offshore Services and Retail. Through these divisions, we provide a diversified range of products and services to a variety of industries: oil, gas and petrochemicals; marine; engineering and construction; power, telecom and IT; corrosion and industrial services; logistics; and consumer products. Although varied and distinct, all our offerings share the same commitment to quality, service and excellence that make them part of the Rawabi Holding family.

Rawabi Holding is a purpose-driven company that exists not only to generate profit, but also to improve everyone and everything we can. From customer projects and employee development to our impact on the communities in which we work, Rawabi Holding is propelled by an unwavering energy to make everything we touch better. No matter how great the challenge or how complex the problem, we face it head-on to deliver proven results.