Ref: LP127-1656

Job description / Role

Employment: Full Time

The company:
Our client is one of America's leading consultant companies with over 25 years of experience in providing professional and technical services positioned to design, build, finance and operate infrastructure assets around the world.

Job Summary:
The post holder will be a member of the the client Systems Team and will provide comprehensive departmental IT support for all Systems used within the Facilities and Project Management Departments. This is an essential role to ensure the smooth running of the department data and information systems.

Main Duties and Responsibilities:
• Knowledge of both Project management (PM) and Computer Aided Facilities Management (CAFM) systems and their implementation: technical knowledge and understanding of computer systems. Experience in information management and proven experience at a system administrator level.
• To maintain the statutory records of equipment and services and all contracts for department, and any other relevant statutory requirements.
• To manage and maintain the client systems as a super user / administrator, assist in facilitation, implementation, maintenance and revisions to all data and drawings. Provide reports for the TBC Senior Management Team, working with internal teams and external partners.
• Establish an information system library and uploading of relevant corporate documents. Establish a catalogue/index system, with appropriate security measures. Carry out regular monitoring to ensure efficient use across the drives within the client. Act as the principal guardian of the Directorate’s information systems, develop and facilitate Directorate procedures for electronic filing and archiving.
• To organize chair and manage the PM and CAFM User Groups for the client on a quarterly basis.
• To lead the Department in the day to day running and service support of the PM & FM IT systems and ensure that appropriate modules of PM and CAFM systems management and any other software are kept up to date.
• Ensure the client are advised on all IT developments within the Department and be responsible and manage the PM & FM department IT systems and the associated interfaces with other systems such as Microsoft Dynamics and networks such as CAFM, Proliance, building management systems, tablets and any other mobile devices and any other related systems utilized by the TBC FM and PM departments.
• To prepare reports for the senior management and audit all systems ensuring fit for purpose, and reporting any non-compliance, running appropriate reports as requested.
• To collate, analyze and communicate effectively highly complex statistical matters to key departmental managers, this information may be required to be presented at departmental meetings.
• To be the client contact for all information services that are managed, working closely with external contractors, TBC IT, and escalating any serious issues to the client senior managers.
• To develop the business support function for all systems within the client, meeting the Senior Management Team leads to prioritize and match business requirements.
• The post holder will be required to work without direct supervision, e.g. when resolving system problems. In some cases, there will not be a set procedure to follow but a resolution to the problem will need to be found.
• Responsible for the development and management of the client information requirement, standard documentation, Organizational Information Requirements, Employers Information Requirements and Asset Information Requirements in accordance with PAS 1192:3/4 in relation to the FM and PM systems.
• Job holder required to train all new staff with all department information systems.
• To regularly take audit of data quality.

General:
• Take responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirements of the Health and Safety Regulations and the client Health and Safety Policies and Procedures.
• Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
• Support the maintaining and achievement of a high-quality Organization.
• Undertake other duties as may be delegated from times to time as are consistent with the responsibilities of the post.
• This job description is not an exhaustive document but is a reflection of the current position. The job holder may from times to time be asked to undertake other reasonable duties. Any change will be made in discussion with the job holder in light of service needs.

Requirements

Experience / Qualifications:
• The job holder shall have a minimum experience of 10 years working with the same or similar software packages, additional experience in the wider IT field would be advantageous.
• The job holder shall hold a minimum of a master’s degree in a similar associated field.
• Candidate should be based in Saudi with transferable Iqama

About the Company

Propel Consult delivers a service in step with the needs of both our client companies and candidates. Our ability to add value to all levels of recruitment stems from our wholehearted belief in providing a professional service to both parties. We have built relationships with many leading indigenous and mulitnational organisations throughout the Middle East and internationally in countries such as UAE, Qatar, Saudi Arabia, Oman, Bahrain, Kuwait, Egypt and many more. Concentrating our resources has created 5 distinct specialist divisions:

  • Banking & Finance
  • Human Resources
  • Oil & Gas
  • Construction
  • Architecture & Engineering

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