Team Administrator

Job description / Role

Overview of Role:

We are currently recruiting a Team Administrator to support our team based in our Riyadh office.

The overall purpose of the role is to provide administrative support, including but not limited to supporting the team in administrative duties, HR and recruitment; Finance and Office management; Assisting with presentations, bid preparation and tender documentation.

The position will report to the Operations Manager and will also act as strategic support to the wider office.

The ideal candidate will contribute and share ideas to help develop and improve the business and continually seek opportunities to publicise the company and its achievements both internally and externally.

Key Responsibilities:

• Typing of correspondence, reports, minutes and presentation documents, ensuring all documentation is referenced and presented in accordance with guidelines
• Supporting the General Manager and team on bids; Bid preparation, document production, proof reading, and coordination of bid team on local and national bids / capability documentation as and when required
• Proof reading / editing of documents, both textual and numeric, to ensure accuracy and correctness
• Maintaining company records i.e. registrations, permits and contracts
• Executive schedules and calendars, holidays, and absences of staff. Prepares weekly & monthly timesheets and document control
• Preparing of client invoices and processing supplier purchase orders
• Maintaining the company’s various databases
• Maintaining an adequate inventory of office supplies and equipment, and monitoring pantry supplies
• Arrange Saudi and UK travel and accommodation as required
• Assist the Operations Manager with recruitment
• Assist Office Manager with ad hoc duties to ensure the smooth running of the office
• Any other duties requested by the GM and team

Requirements

Person Specification:

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.

• Previous experience in a similar role supporting at Managerial level preferably in a corporate environment. Previous experience within real-estate would be advantageous
• Excellent interpersonal skills
• Experience in bid support and bid coordination
• Ability to prioritize and co-ordinate tasks efficiently ensuring all deadlines are met
• Maintains and projects a positive attitude towards routine tasks
• Accurate and exceptional attention to detail
• Pro-active and enjoys working autonomously and as part of a wider team
• Confident and assertive where required
• Sociable and outgoing
• Flexible approach to work
• Excellent IT skills (Access, Word, Excel, MS Outlook, mapping software).
• Good communication skills, both verbally and written.
• Arabic language will be an advantage

About the Company

RLB's 35-year presence in the Kingdom continues as we expand our services throughout the Kingdom of Saudi Arabia, working on projects in central, eastern and western provinces.

Our extensive expertise covers cost consultancy, project management, facilities management and claims services.

We provide expert management of the relationship between value, time and cost from inception to completion. We do this through our global and local team of experts, who possess a passion for both core services and innovation.

With 4,600 employees worldwide, Rider Levett Bucknall has a truly global reach, and with such scope can offer a local presence to its clients almost without exception. We are committed to our core services and pride ourselves on our dedication to customer care and leading edge service provision.