Ref: RP222-12

Job description / Role

Employment: Full Time

Tender Analyst - Jeddah

• Gatekeeper of all contracts and owner of the contract registry
• Finalizing contracts, collect signatures and load contract prices
• Maintain centralized administration and storage for agreements
• Monitor contracts and follow up with customers on prolongations, ensuring protocols are signed before expiration after alignment internally with business units
• Prepare value adds for contracts for external customers in line with contractual obligations
• Responsible for maintaining contract masterdata and formulate applications for change protocols, ensuring changes are implemented and coordinated both internally and externally after approval
• Create statistics related to masterdata as specified in contracts
• Be gatekeeper on all agreements to ensure compliance with running contracts
• Support internal customers with contract related questions
• Work with pricing administrator to solve price discrepancy issues and eliminate price overrides
• Expert on tender admin flow and project coordinator for the tender work
• Request and distribute tender documents appropriately after announcement
• Reviewer of agreement drafts coordinating with legal for review if needed
• Support in set up and organize tender folders with all documents according to customer specifications
• Coordinates proof reading of documents and compile tender submission & signatures
• Detail checking all documents (setting up correct print formats, content lists for subfolders, double checking all requested documents are ready for submission etc)
• Attending the meetings and record pricing during envelopes opening sessions taking place after submitting our tenders to customers.
• Ensure proper follow up on the submitted tenders and timely replies for all communication with customers related to our offer clarification, extending validity or price negotiation in coordination with the concerned Bus/Finance.
• Ensure tender is sent off physically/electronically within deadline and follow up on shipment
• Uploading/maintenance of sitebuilder sites

Requirements

• Bachelor’s degree
• Three years of experience in the local healthcare industry working with tender, contracts, procurement or similar
• Awareness of tender rules (General Terms & Conditions) as well as governmental laws & regulations
• Collaboration skills to gather necessary information and build trust
• Time management, workload management & prioritization
• Ability to communicate across all levels of the organization and with procurement customers
• Detail oriented
• Ability to understand process flows and provide recommendations for improvement.
• Self-motivated and able to work with a minimum of supervision
• Fluency in English and Arabic required
• Must have flexibility in working hours in order to ensure tender documents are completed within deadlines given.
• Advanced Microsoft Office skills required.
• Previous experience with SAP preferred.
• Customer/Account management skills
• Ability to work independently and take initiative.
• Excellent knowledge of Microsoft Excel.

About the Company

Medtronic is the global leader in medical technology - alleviating pain, restoring health and extending life for millions of people around the world.

Medtronic's mission is:

To contribute to human welfare by application of biomedical engineering in the research, design, manufacture, and sale of instruments or appliances that alleviate pain, restore health, and extend life.

To direct our growth in the areas of biomedical engineering where we display maximum strength and ability; to gather people and facilities that tend to augment these areas; to continuously build on these areas through education and knowledge assimilation; to avoid participation in areas where we cannot make unique and worthy contributions.

To strive without reserve for the greatest possible reliability and quality in our products; to be the unsurpassed standard of comparison and to be recognized as a company of dedication, honesty, integrity, and service.

To make a fair profit on current operations to meet our obligations, sustain our growth, and reach our goals.

To recognize the personal worth of employees by providing an employment framework that allows personal satisfaction in work accomplished, security, advancement opportunity, and means to share in the company's success.

To maintain good citizenship as a company.

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