Accountant

Job description / Role

About the company

ADNOC Distribution is on a journey to change the retail landscape, delivering tangible actions to facilitate progress in providing sustainable mobility solutions for our customers. We are taking bold and transformative steps to grow our domestic and international footprint for our customers. We are customer-centric, offering digitally enabled journeys and providing innovative products and services to drive accelerated and sustainable development for the future of mobility.

ADNOC Distribution markets, sells, and distributes transportation fuel to both retail and commercial customers. We also run non-fuel services at our service stations.

Job overview

The accountant (sales) is responsible for a high volume of customer billing through the sales division accounts receivable auto invoicing module and accurate issuance of hydrocarbon invoices and bills of services provided to customers based on the approved contractual terms and conditions and in line with ADNOC Distribution corporate policy and guidelines. This includes dispatching invoices with supporting documents using various submission methods, such as manual delivery or emailing them to respective sales managers as applicable. The accounting (sales) role is expected to resolve submission issues and generate sales AR invoices, credit/debit notes, and service invoices based on sales orders and billing cycles. Additionally, the sales accountant manages accounts receivable regarding auto sales division AR invoicing processes, safeguarding revenue streams and contributing to informed decision-making. Their efforts ensure precise financial records, robust internal controls, and overall financial health of the company, thereby supporting business objectives.

Sales transaction processing and validation

• Ensure customers are accurately invoiced in the SAP system for all hydrocarbon products and services performed within established deadlines by resolving all related invoice issues such as cost estimates, wrong pricing, etc., and maintain billing prices with the sales team and IT, obtaining final confirmation.
• Process sales orders and delivery transactions with precision, maintaining a high level of accuracy in financial entries.
• Ensure that all invoices related to respective sales managers for all products are processed accurately and submitted on time.
• Work closely with the controller, finance (sales accounting) to ensure timely completion of all product/service invoice processing for accounts receivable finance closing periods.
• Generate invoices on a monthly basis for two billing cycles—on the 15th and 31st of each month for commercial customers—and one monthly billing cycle for government customers.
• Assist internal and external audit and ICFR teams on their monthly and year-end audit requirements and provide the required quarterly and year-end billing reports and delivery scanned copies as needed.
• Monitor and reconcile discrepancies in sales data to maintain the integrity of financial records.
• Collaborate with the sales team to ensure the correct recording of sales transactions.
• Ensure compliance with established accounting standards and procedures.
• Perform additional duties such as scanned billing, records archiving, filing, sorting delivery copies, attaching deliveries with invoices on a monthly basis, sharing government invoice hard copies with the sales team, and obtaining and organizing supporting documentation including preparation of reports and spreadsheets as needed.

Internal controls and revenue safeguarding

• Develop and implement internal control measures to safeguard revenue streams of accounts receivable invoices.
• Support the controller, sales account to conduct regular audits to identify and rectify any accounts receivable invoice financial discrepancies.
• Maintain documentation of internal control processes and update them as necessary.
• Work closely with the finance team to ensure adherence to internal control policies.
• Provide recommendations for improving financial control mechanisms.

Integration of sales data

• Ensure seamless integration of sales invoice data into the financial accounting system. Coordinate with IT and finance departments to resolve any data integration issues.
• Maintain accurate and up-to-date sales invoice records in the financial system.
• Generate regular billing reports on the status of sales data integration.

Invoices uploading and sales performance tracking report

• Prepare detailed invoices sales uploading performance reports, tracking key performance indicators (KPIs).
• Analyze sales data to provide insights for strategic decision-making regarding invoices uploading challenges and roadblocks.
• Collaborate with the sales team to develop and refine sales strategies based on invoices uploading performance tracking data.
• Present sales performance uploading invoices tracking reports to finance management and other stakeholders.
• Maintain a database of historical sales uploading invoices tracker performance data for trend analysis.

Customer invoicing and billing operations

• Establish standards to create consistency and expedite the invoicing process.
• Ensure the timely submission of invoices to sales managers and relevant departments.
• Supervise the correct processing and timely completion of invoice issuance.
• Coordinate with respective sales teams to ensure monthly or biweekly updates of product prices in the system.
• Collaborate with depots and airports to receive PDNs, LDNs, and delivery receipts on time.

Sales financial planning and analysis

• Prepare and extract detailed sales billing reports and financial analysis of outstanding accounts receivable invoices to support management in decision-making processes.
• Monitor sales performance against targets and roadblock issues, identifying trends, opportunities, challenges, and areas for improvement.
• Collaborate with the finance team to reconcile sales data with overall financial statements related to accounts receivable billing balances, ensuring accuracy and completeness.

Minimum requirements

• Bachelor's degree in accounting, business administration, commercial, or any related field.
• Six years of experience in accounting in a similar environment.
• Knowledge of SAP and Ariba system business workflows, operations processes, accounting management systems, and standards.
• Attention to detail and adherence to guidelines, policies, and procedures.
• Innovative and conceptual thinking.
• Effective communication skills.
• Ability to record all revenues in a timely manner and present detailed invoice outstanding tracker reports on a timely basis.
• Ability to accurately prepare necessary entries for the recharges and reallocation of costs within the company for ADNOC and group companies.
• Ability to perform transaction posting and ensure all related transactions to the company accounting are recorded on a timely basis.
• Ability to handle and resolve inconveniences or discrepancies in sales invoices and debit notes.
• Ability to interact with customers for supply information.
• Ability to ensure the proper performance and maintenance of trade receivables ledgers for the company’s supply and trading activity related to sales of finished products or services.

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.