Accountant - Accounts Payable

Estee Lauder Companies

Dubai, UAE

Ref: GP622-81

Job description / Role

Employment: Full Time

This function is responsible for actual booking & maintaining of Company Books of Accounts in addition to monitoring entries for validity and accuracy. Works with Chief Accountant towards ensuring timely recording of financial transactions, and ensuring that procedures are followed and controls are maintained at all times. Responsible for verifying, validating invoices against purchase orders, recording AP transactions, preparing balance sheet reconciliations, etc. Liaises with External Accounting firm staff ensuring there is complete synchronization between the AP Ledger. Ensures local reporting is in accordance with U.S. GAAP.

Book Keeping:
- Abiding by accounting & company financial policies at all times.
- Scanning, indexing and posting of invoices for document retention: invoices and documents are imaged and available through Open text web-based application at all times.
- Review expenditure expense reports for proper authorization and precision. Responsible for verification, validation & booking of expense claims in the appropriate period for payment within the payment terms.
- Matching vendor invoices against Purchase Orders on a timely manner as and when submitted by suppliers to adhere to payment terms.
- Direct entry invoices management: route invoices without PO for approvals as per approval hierarchy.
- Review and audit Non PO invoices for compliance: validate, verify, obtain approvals for invoices with no Purchase Orders
- Ensuring constant accuracy and meeting time limits and deadlines.
- GRIR Account Maintenance – (Goods receipt/invoice receipt) accounts reconciliation.
- Freight invoices reconciliation and payment processing
- Ensures Month-end closing entries are prepared & booked thereby ensuring a smooth closing within the required time frame and at all times honoring the deadlines set by International Finance
- Ensuring the GL is correctly reflected by booking Journal Entries on a timely basis.
- Responsible for review & posting of manual journal entries.
- Responsible for Vendor Master File review and generation of edit reports for monthly review.
- Responsible for reviewing the invoices that have been put on hold previously. Check all updated documentation and resolve invoices to be released out of Hold -status.
- Ensure prepaid advance expenses are booked to the Balance Sheet & recorded to the P&L only once they are due in the said period and update excel-file maintaining the correct balances at all times
- Ensure T&E accruals / other Non PO related accruals are recognized in the appropriate period.
- Co-ordinates & executes payment runs. Records & releases payments after validating the aging and the invoices to be paid out after due approvals.
- Should familiarize themselves with the company chart of accounts / approval matrix in order to be able to identify the correct accounting codes.
- Liaises with the Procurement team to ensure the vendor profile maintained is up to date. Update or add vendors updated bank or any other details.
- Liaises with External Accounting firm on a regular basis and is alert to their booking, keeps an eye for deviations from US GAAP and is able to resolve on timely basis.
- Responsible for reconciliation of trial balance of Accounts Payable accounts to corporate monthly reporting, verifying correct booking of balances.
- Ensures audit compliance while conducting all accounting activities. Should raise concerns appropriately if comes across any expense / activity which might not be exactly audit compliant.
- SOX compliance - Needs to appropriately challenge expenses when they are not SOX compliant.

Administrative Work
- Responsible for reviewing Vendor Statements of Accounts & reconcile with SAP.
- Needs to ensure files are up to date at all times and are available for immediate reference.
- Is responsible for segregating posting journals with adequate back up for audit and compliance.
- Responsible for Coordinating / Planning payment runs: Payment cycle/Payment files are generated for valid and verified documents.
- Manual check file and log - responsible and maintenance of the manual check payments issued with the invoice documents and approvals.
- Point of contact for resolving complicated billing
- Provides accounting assistance to staff; responds to financial questions/concerns to meet business needs.
- Monthly exchange rates provided to the affiliate.
- Banking
- Electronic Bank Upload using Citi Bank online portal. Perform Bank Reconciliation.

Reports
- Responsible for preparing and reconciling Intercompany balances.
- Responsible for preparing and reconciling Employee Tax and payouts to Lebanon Ministry of Finance.
- Is responsible for Preparing & reconciling Balance Sheet Items at the end of every fiscal month for all AP accounts.
- Prepares and reviews expense claim spend report: Monitors spending for adherence to budget
- Closely review and maintain one-time vendor accounts.
- Monitor blocked invoices – review to sort with external vendors or internal employees.
- Perform other duties as assigned.

Others
- Perform other duties as assigned

Requirements

- 4-5 years’ experience in Accounts Payables and General Ledger
- Bachelor's degree in Accounting/Finance
- Knowledge of accounting principles, U.S. GAAP, local laws pertaining to taxation and other statutory requirements.Advance user of Excel and relevant computer applications.
- SAP experience in Accounts Payable Module is highly desirable.

About the Company

The Estée Lauder Companies Inc. is one of the world’s leading manufacturers and marketers of quality skin care, makeup, fragrance and hair care products. The Company’s products are sold in over 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Prescriptives, Lab Series, Origins, Tommy Hilfiger, M•A•C, Kiton, La Mer, Bobbi Brown, Donna Karan New York, DKNY, Aveda, Jo Malone London, Bumble and bumble, Michael Kors, Darphin, Tom Ford, Smashbox, Ermenegildo Zegna, AERIN, Marni, Tory Burch, RODIN olio lusso, Le Labo, Editions de Parfums Frédéric Malle and GLAMGLOW.

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Accountant salaries in UAE

Average monthly compensation
AED 5,000

Breakdown available for industries, cities and years of experience