Accounts and Admin Assistant

Job description / Role

Roles and Responsibilities

• Manage the Letter of Credit (LC) process from the issuance of Proforma Invoices to distributors through to the review and verification of LC drafts prepared by distributors.
• Upload monthly orders to the factory, ensuring timely and accurate placement of orders.
• Upon shipment, prepare all required shipping documents (Invoice, Packing List, etc.) and coordinate with the Chamber of Commerce and relevant consulates for attestation.
• Compile and submit a complete set of documents in accordance with LC requirements to the bank, ensuring accuracy and compliance.
• Monitor bank submissions to confirm proper posting and ensure funds are credited to the account by the due date.
• Maintain and regularly update productivity spreadsheets to ensure real-time, accurate reporting.
• Process supplier invoices, execute bank payments, and perform intercompany reconciliations.
• Oversee key aspects of financial accounting, including accounts payable, accounts receivable, and general ledger management, along with all related reconciliations.
• Assist with VAT filings, maintain organized and compliant documentation, and provide support during audits and for corporate tax requirements.
• Provide ad hoc support to the Finance Manager and assist executives with various projects and tasks as needed

• Proven experience as Customer support and finance activities
• Knowledge of Letter of Credit and online Banking activities
• Hands-on experience with accounting software packages and Excel
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills

Education & Qualification
• Bachelor’s degree in Accounting

Salary:
AED 8,000 to 9,000 per month inclusive of fixed allowances.

About the Company

We are a family-owned multinational that makes a difference for families every day by producing and distributing a diverse offering of more than 60 quality brands.

Our brands are loved across generations. Meeting the needs of people around the world. Making their everyday lives more enjoyable, more beautiful and more delicious. It is these everyday moments that make the difference to the way families live. Each and every one of these moments help us to make a positive contribution to people, communities and planet. Together, these moments have the power to drive change and the scale to make a difference. Finding the optimal balance between economic, environmental, and social responsibility is key. We are determined to minimize our environmental impact and we want to generate and share sustainable value in everything we do.

Entrepreneurship is in the DNA of our company. The will to achieve. Constantly looking for opportunities, We empower our people to seize those opportunities, to imagine big, to think differently and anticipate the future.

As a family-owned business with a history of 75 years, we are all about long-term relationships. We believe that our business should be based on strong values and a respectful business model that takes human and social needs into account. We are committed to fostering an entrepreneurial, stimulating, inclusive and safe work environment where people feel valued and respected, in which they can flourish and succeed.

The difference everyday makes.