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Job description / Role
Position: Accounts Assistant
Location: Dubai, UAE
Executive Summary
Join an amazing group of people at OliOli® and help their mission to deliver exciting, joyful, differentiated, world-class, and incredibly fun experiences to children that nurture their innate sense of curiosity and exploration.
OliOli® (means ‘joy’ in the Hawaiian language) is a multiple award-winning contemporary children’s museum that opened to rave reviews in 2017. Founded by a group of parents who are passionate about open-ended non-judgmental play, OliOli® entails 8 interactive galleries comprising over 45 hands-on exhibits.
The awesome team at OliOli® comes from over 10 countries including United States, Scotland, Switzerland, Colombia, India, Philippines, South Africa, Saudi Arabia, Pakistan, Latvia, and Jordan.
The Accounts Assistant will report to the Accounts Executive and will be responsible for managing day-to-day bookkeeping and providing support to the Accounts Executive. The Accounts Assistant is expected to handle communications with suppliers, external contacts, and internal departments, assist with inventory, database, and record maintenance, prepare financial reports and support in weekly cash/cheque deposits. To be successful in this role, you will need attention to detail, organizational skills, and be familiar with accounting principles and accounting software.
KEY DUTIES & RESPONSIBILITIES
Financial Accounting
• Maintaining and executing Books of Accounts
• Execute refund transactions to customers through bank, online payment gateway
• Reconciliation of daily sales from various channels including POS, Ecommerce, Third Party Apps with bank & online payment gateway statement
• Assist in payment to suppliers in line with policies
• Entering all financial transactions into Accounting Software
• Assist in issuing POs, receive and compare quotations, process invoices
• Coordinate with HR for payroll processing and managing accounts for employees including leaves, and end of service benefits
• Cash management, including petty cash
• Coordinate and liaise with Administration, HR, Café, and other external service providers
• Assist in Monthly closing: prepare bank reconciliation, suppliers reconciliation, posting accrual entries for utility expenses, salary disbursement, adjustment for staff advances, update prepayment schedules, update fixed asset register and charge
• Assist in preparing reports to management including MIS (P&L and Balance Sheet)
• Assist in Quarterly VAT filings
• Assist in submitting reimbursement claims to the group entity
Administration
• Maintain updated list of all contacts of third-party vendors, suppliers, institutional customers
• Organize all documentation physically and electronically in an efficient manner
Compensation: AED 4000 - 5000
Salary:
AED
4,000 to 5,000
per month inclusive of fixed allowances.
Requirements
Traits & Characteristics
• Self-starter and self-motivated; thrives working in a team-oriented and collaborative environment
• Positive energy; respectful of diversity; patient and empathetic; friendly; courteous
• Adaptable to perform a variety of duties.
• Attention to detail & meticulous.
QUALIFICATIONS AND EDUCATION REQUIRED:
• Bachelor’s degree in Finance, Accounting, or any related field
• Prior relevant work experience, preferably in UAE
• Expertise and experience with Tally Accounting Software
• Sound knowledge of Microsoft 365, especially MS Excel
• Basic UAE VAT Knowledge would be advantageous
• Excellent organizational and time management skills
• Ability to maintain strict confidentiality
• Excellent verbal, written and presentation skills; demonstrated active listening skills
• Demonstrated ability to be flexible and adopt at prioritizing and managing multiple tasks
About the Company
OliOli® is the Hawaiian word for 'joy'. With 8 galleries and over 40 exhibits, OliOli is an interactive play museum of delights to stimulate a child's body and mind.
We exist to bring wow experiences to children of all ages - creating a wholesome and delight-filled alternative to screen-based fun. Each space has been thoughtfully conceived with creativity and innovation, designed to inspire, stimulate imagination and curiosity, and spark a love of learning.