Accounts Assistant/Office Coordinator

Job description / Role

The Office Administrator will be the backbone of daily operations, ensuring smooth and efficient functioning across administrative, HR, finance, and digital activities. This multifaceted role requires a proactive, highly organised individual who can balance day-to-day office management with executive support, finance support, HR coordination, and CRM administration.

Office & Administrative Support
• Manage front desk duties, including greeting visitors and maintaining a professional office environment.
• Provide comprehensive administrative support to the team and senior management, including travel bookings, meeting coordination, courier arrangements, and scheduling.
• Oversee office management, supplies, and vendor coordination to ensure seamless daily operations.

HR Administration
• Support HR functions including onboarding, maintaining employee records, leave management, and recruitment logistics.
• Uphold confidentiality and assist with HR compliance and documentation.

Finance Support
• Assist with basic finance and accounting tasks, including invoicing, expense tracking, and bookkeeping support.
• Liaise with the finance department to ensure timely processing and record-keeping.

Digital & Social Media Support
• Assist in managing company social media accounts (e.g., LinkedIn, Instagram) and digital platforms.
• Contribute to posting, scheduling, and basic content coordination when required.

Sales & CRM Support
• Maintain and update CRM systems with client interactions, proposals, and sales records.
• Support sales administration including completing pre-qualification applications and tracking business development activities.

Cross-Functional Coordination
• Liaise with IT, building management, and service providers as needed.
• Ensure effective communication across departments and foster a positive, collaborative office environment.

• Proven experience in office administration or executive support, ideally within a design, professional services, or creative industry.
• Familiarity with HR processes and handling confidential employee data.
• Basic understanding of accounting or bookkeeping principles.
• Experience managing or assisting with digital and social media platforms.
• Previous experience with CRM systems (e.g., HubSpot, Salesforce, CMap) is preferable.

Skills & Competencies
• Technical: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Organisational: Strong attention to detail, time management, and multitasking abilities.
• Communication: Excellent written and verbal communication skills.
• Interpersonal: Positive, proactive, and adaptable attitude with a collaborative mindset.

Other Requirements
• Must be based in Dubai or able to commute daily to JLT.
• Ability to thrive in a fast-paced environment and manage multiple priorities.

Salary:
AED 6,000 to 6,500 per month inclusive of fixed allowances.
Additional benefits: Medical Provision

About the Company

LXA, a dynamic and multidisciplinary international practice, offers an exciting opportunity for a talented and ambitious professional to join our team and contribute to delivering exceptional projects across diverse sectors.