Accounts Payable Accountant

Job description / Role

Job Description – Accounts Payable (AP) Accountant
Department: Finance
Reports To: Senior AP Accountant

1. Scope of Work
The Accounts Payable (AP) Accountant is responsible for processing supplier invoices, staff expenses, and payments accurately and on time, ensuring proper documentation, accounting records, and compliance with financial policies and standards.

2. Duties & Responsibilities
Invoice Processing
• Verify and record supplier invoices and payment requests in the ERP system based on approvals and supporting documents.
• Process the following invoice types:
o PO and Non-PO invoices
o Contractor and supplier payment certificates
o Contract advances and supplier advances
o Authority fees and government-related payments
o Staff expense claims, travel reimbursements, EOSB, and staff loans
o Corporate credit card transactions
o Online payment accounts
o Utility bills (electricity, water, telecom, internet, courier)
• Ensure accurate cost allocation to correct projects, cost centers, and GL accounts.

Payments
• Prepare payment batches and cheques through ERP and coordinate with Treasury for bank transfer execution.
• Arrange for cheque collection or release and notify concerned departments.
• Process top-ups and monitor usage of prepaid wallets (fuel, toll, payment portals, etc.).
• Validate petty cash reimbursements and book related expenses.

Reconciliation & Reporting
• Perform vendor statement reconciliation and resolve discrepancies.
• Reconcile staff advances, corporate credit card accounts, and prepaid wallets.

Prepare AP schedules and periodic reports:
o Trade payable aging report
o Trade payable sub-ledger report
o Supplier advance / prepayment reports
o Retention payable report
• Follow up with internal teams on pending approvals and uncollected cheques.

Communication & Coordination
• Respond to vendor queries regarding payment status and invoice submission.
• Coordinate with Procurement and Operations for PO, and service confirmations.
• Support internal and external auditors with required documentation.

3. Interaction
Internal
• Finance / Treasury
• Procurement / Operations / Projects
• HR / Admin departments
External
• Suppliers, contractors, service providers
• Banks and payment service platforms

4. Core Competencies
Technical Competencies
• Accounts Payable processing & invoice verification
• Reconciliations (vendor, advances, petty cash, credit cards)
• Understanding of accounting entries & AP aging
• Knowledge of payment processing and supporting controls

Behavioral Competencies
• Integrity and confidentiality
• Time management & ability to meet deadlines
• Effective communication & teamwork
• Problem-solving and follow-up discipline

Aptitude (Ability & Attitude)
• Accuracy and high attention to detail
• Positive attitude and willingness to learn
• Ability to work under pressure and handle high transaction volume

Category Requirement
Education
• Bachelor’s degree in Accounting, Finance, or related field

Experience
• 2–4 years of Accounts Payable or accounting experience

Skills
• Strong AP knowledge, ERP experience (Excel proficiency, reconciliation skills, accuracy & attention to detail

Special Training
• VAT / tax basics and ERP system training (preferred, not required)

Salary:
AED 5,000 to 11,000 per month inclusive of fixed allowances.
Additional benefits: Medical Insurance + Annual Air Ticket

About the Company

MAG Group Holding is a multinational conglomerate based in Dubai, UAE. The group was established in 1978 by Founder and Chairman Moafaq Al Gaddah, and is now one of the largest corporations in the region, maintaining a highly prominent position of leadership among its peers in the real estate, contracting and engineering, industrial and commercial trading, freight services, and hospitality sectors.

The group is headquartered in the UAE and has offices in China, Iraq, Turkey, and the USA, encompassing more than 50 companies and employing over 2,000 people around the world. MAG Group believes that success is reserved for those who dare to change and embrace progress.

Underpinned by this vision, the group’s mission is to achieve economic growth across all of the sectors it operates in, while always preserving its moral values and placing the priority on benefiting its customers and communities. Since its humble beginnings as a one-man spare automotive parts company, MAG Group Holding has evolved to become one of the most highly respected and awarded conglomerates in the Middle East.