Accounts Payable Officer

Job description / Role

Company description

Join us at Accor, where life pulses with passion!

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status quo.

By joining us, you will become a Heartist®, because hospitality is, first and foremost, a work of heart.

You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!

You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.

Everything you will do with us, regardless of your profession, will offer a deep sense of meaning, to create lasting, memorable and impactful experiences for your customers, for your colleagues and for the planet.

Hospitality is a work of heart, join us and become a Heartist®.

Job description

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, contract, FF&E/Capex approval etc.
• Verify the invoices to check the unit of issue, unit price, quantity, extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to chief accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective department heads or division heads.
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and backup attached for efficient access.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print and submit cheques with all supporting documents to the director of finance and general manager for their signatures.
• Prepare manual cheques as they are required if directed by the director of finance or assistant financial controller.
• Maintain a close working relationship with the purchasing, receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain separate and proper filing for all the deposits/advances and ex-com expense reports after payment.
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the general ledger.
• Perform tasks of month end for accounts payable.
• Perform any other duties that may be assigned from time to time by management.

Qualifications

• Bachelor degree
• Previous experience in a 5 star hotel in the UAE
• Knowledge of Microsoft Office mainly Excel and Word
• Knowledge of any accounting system will be an advantage

Additional information

Diversity and inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.

When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.