Accounts Payable Supervisor

Job description / Role

Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for accurately updating and maintaining the creditor's ledger and as well as preparing and processing all payments to internal and external customers in accordance with company policies and procedures

Emerald Palace Kempinski Dubai

An impressive 100,000 square meters, the Emerald Palace Kempinski Dubai comprises 347 luxuriously appointed rooms, of which 36 are exquisitely spacious suites. Surrounded by pristinely landscaped tropical gardens are eight highly appointed royal villas with stunning views of the Palm Lagoon. The hotel's wide variety of international restaurants, boutique mall and cinema provide ample dining and entertainment attractions. With its opening in 2018, the hotel's classical design will complement the Kempinski Residences and Hotel Apartments Palm Jumeirah, which has been developed in the same architectural style and is located on the adjacent plot.

Key Responsibilities:

Responsibilities and essential job functions include but are not limited to the following:

- To provide an effective system to track Payable Accounts for effective Cash Flow Management
- To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts etc.) for matching with invoices
- To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records, sort and book the invoices against relevant account and departments
- To check all the petty cash vouchers for supporting documents, validity and accuracy and posting in the accounting system for payment processing
- To file all the paid petty cash vouchers properly for future reference
- Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports
- To review and determine all payments due and to submit the payment requests and disbursement schedule to Director of Finance for review and signature prior to the actual preparation of cheques
- To prepare cheque payments and submit them, with supporting documents for final approval and signatures of the Director of Finance and General Manager
- To raise and record cheques for urgent payments
- To prepare month-end report closing of Accounts Payable
- To prepare monthly accruals for goods and services received but not invoiced
- To prepare monthly provision for any major contracted services
- To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts
- To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments
- To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned work place to the standard set
- To ensure all files and reports are properly filed for future reference
- To assist in carrying out quarterly, semi-annual, annual inventory of operating equipment
- Ensure loyalty of key suppliers of the hotel, resulting to lower cost per unit
- To assist in implanting and streaming the internal control procedures (FOCUS Audit) covering all activities of the hotel

Requirements

Desired Skills & Qualifications:

- Ability to operate computer and office equipment
- Proficiency in Excel and Word
- Experience in respective accounting software is a plus
- Knowledge of the generally accepted accounting principles and local regulations
- 2-5 years Previous Accounts Payable experience in hospitality sector
- English - excellent oral and written skills (as applicable)
- Additional language - beneficial

About Kempinski

Hoteliers since 1897, we have traveled the world in search of the most fascinating destinations without ever forgetting the finest traditions of our European heritage. We are dedicated to please, educated to entertain, and we never compromise on the European elegance of service. We pride ourselves on delivering a beautiful performance for each and every one of our guests. And for our employees, we provide a stage on which they can flourish and realise their full potential.

Embrace an experience as individual as you are!

About the Company

The Kempinski name is proudly borne by a growing collection of distinguished properties around the world. As Europe's oldest luxury hotel group, we are committed to providing our guests with memorable journeys inspired by exquisite European flair. We believe life should be lived with style.

Each year, an increasing number of guests come to appreciate these qualities, as Kempinski adds new, exciting destinations in Europe, the Middle East, Africa, Asia and The Americas. While this growth reflects the strength and success of the Kempinski brand, the collection will remain a limited one, where exclusivity can be nurtured and individuality can flourish.

We believe that our prestigious, European heritage puts Kempinski in a unique position to satisfy the expectations of the stylish and discerning traveller. It's not just to simply provide a hotel bed and a meal, at Kempinski it's all about bringing a story to life.

Since 1897, our employees have been a part of creating history around the world. From historic buildings to the most avant-garde of modern architecture, our properties are the setting for some of life's greatest moments. We've witnessed historic meetings between world leaders, celebrities taking sanctuary in the world of privacy we create for them, and created incredible memories for guests on a 'once-in-a-lifetime' journey.

We are wholeheartedly committed to providing perfection for our guests at every moment and in every way. Perhaps it's something as life-changing as a wedding celebration, where our attention to detail and perfect service mean that your special day goes without a hitch. Or perhaps it's as simple as the note left on your pillow at night, which thoughtfully lets you know the weather tomorrow so you know how to dress in the morning. At Kempinski, we are each personally responsible for creating rich and meaningful experiences for our guests.