Accounts Payable Supervisor

Job description / Role

Company Description

This is a new kind of hospitality, grounded in the spirit of discovery, the fantasy of nightlife, and the adventure of connection. Hyde is more than a brand, it's a state of mind.

The Hyde Dubai

Hyde Hotels, Resorts & Residences, part of the world-leading Accor group, is the first Hyde hotel outside of the United States, Hyde Dubai Business Bay, in close proximity to the iconic Burj Khalifa directly fronting the Business Bay canal and promenade.

The 276 rooms, all with balconies, is a mix of gracious standard rooms and luxurious suites with views of the Dubai Canal, the Dubai skyline, and the iconic Burj Khalifa - the tallest building in the world.

Hyde Hotel Dubai features three incredible culinary experiences including the Mediterranean concept, Cleo Mediterráneo, contemporary Japanese from Katsuya, and hand-crafted burgers from Hudson Tavern. Also on the property is The Perq, a coffee concept, a lobby lounge, and Hyde pool & lounge as well as a spa, male/female salon, fitness center, a swimming pool, and retail area. The hotel's public areas, guestrooms, and Cleo are designed by Ciarmoli Queda Studio. Katsuya, Hyde pool, and lounge are designed by Tristan Plessis Studio.

Job Description

• Verify that all invoices are supported by duly approved purchase orders when applicable, signed receiving documentation, and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO, contract, FF&E/Capex approval, etc.
• Verify the invoices to check the unit of issue, unit price, quantity, and extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads.
• Ensure invoices are correctly posted into the system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and backup attached for efficient access.
• Maintain an approved up-to-date vendor/supplier database on the accounts payable system.
• Print and submit cheques with all supporting documents to the Director of Finance and General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing, receiving, and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and backup attached to payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain separate and proper filing for all the deposits/advances and Ex-com expense reports after payment.
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month-end and ensure that the aging is balancing with the GL.
• Perform tasks of month-end for accounts payable.
• To perform any other duties that may be assigned from time to time by management.

Qualifications

• Diploma holder would be preferred.
• Knowledge of Microsoft Office mainly Excel and Word.
• Knowledge of any accounting system will be an advantage.

Additional Information

Minimum of 2-3 years experience in accounting with at least 1 year in accounts payable in a hotel.

About the Company

A caring employer providing respect, training and career development for our employees. An attractive employer offering more than 100 professions across the 5 continents.

We are much more than a world leader. We are 250,000 hoteliers with the same shared passion for welcoming. We take care of millions of guests in our 4,300 addresses and on our digital platforms. As an operator and franchisor (HotelServices), owner and investor (HotelInvest), we invest all our energy into making "Feel Welcome" resonate as the finest hotel promise.

From luxury to economy and in every corner of the globe, AccorHotels'​ more than 20 brands meet all the needs of business and leisure travelers seeking comfort, attention and high-quality services.