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Job description / Role
Job Title: Admin and Procurement Executive
Reports to: Finance/ Admin Manager
Job Location: Dubai
PURPOSE OF THE POSITION
Responsible for the day-to-day general administration and HR activities of the organisation, assisting the RGM and supporting the staff team.
Requirements:
· 3-5 years’ experience in Admin & procurement is prefer.
· Self-motivated, flexible approach to work, leadership skills, and customer oriented
· Gulf experience and dealing with the ministries such as labour, foreign affairs are preferable.
PRINCIPAL TASKS & RESPONSIBILITIES
Admin:
Undertake general administrative duties including:
· Preparation and dealing Govt. department for getting events related approvals
· Securing the approval from the management for various forms etc. ( trf, it, erp, rfi, pprf, pifs,) for whole MENA departments
· Preparing staff reimbursement claims for business travelling
· Filing, copying and faxing.
· Collation and distribution of minutes, reports and other documents.
· Dealing with incoming and outgoing mail and general emails for all UAE offices
· Ordering of equipment, materials and office supplies for all UAE offices and warehouse.
· Minute taking for board, team meetings and other meetings as required.
· Prepare contracts for suppliers as advised.
· Assist in matters relating to marketing and publicity for the company.
· Maintain the central filing system, general database and archive.
· Provide administrative support for matters relating to the premises and operations
· Including security, alarms, opening, insurance and transport.
· Maintain close links and inform the RGM of all issues likely to affect the
· Operation of junction arts.
· Keep tracking new vendors for printing purposes and other related materials including travel agencies
Other Duties:
· Work alongside other staff to contribute to the development of junction arts as a whole.
· Ensure junction arts’ policies and best practice are adhered to, including health and
· Safety, equal opportunities and customer care, at all times.
Line Management:
· Management and supervision of volunteers and placements as agreed.
Miscellaneous:
· Undertake such other duties and responsibilities of an equivalent nature as from time to
· Time may be required, in consultation with the department head.
· Work and attend evening and weekend events and meetings as related to the duties of
· The post as agreed with the HOD
Ad Hoc Project Is Managed
· Coordinate and work on ad hoc project.
Requirements
Qualifications:
Educational or Experiential Requirements for the Job
· Bachelor’s Degree
· Multilingual (English/Arabic and other languages also preferable)
· Minimum of 2 years of experience in UAE or GCC in Administration
· Previous experience in Procurement is highly preferred
About the Company
italent has been around since 2012, when we saw that businesses needed better talent solutions for their employment requirements. By focusing our efforts on quality products and services that are simple-to-use and innovative, our team brings you the best results without any unexpected additional costs and unnecessary complications. Simply put, we love helping businesses find and keep the right people.