Admin Assistant

Job description / Role

Managing the following:

• Daily Attendance
• Covid vaccination records & correspondence.
• PCR Tests and monitoring.
• Reimbursements.
• Time sheet & Overtime calculating.
• Creating and updating Leave Planner
• Handling Leave applications and tracking individual records
• New employee setup:
- Email
- Mobile registration
- Sophos
- CAFM
- Barracuda
- Access Cards
- Biometric
- Contact list

• Asset and Uniform Distribution
• Inventory Control (Assets, Uniforms, PPE)
• Time allocation reports
• Creating and Maintaining Filing system
• Work Permit control
• Keys Custodian
• Hydrotherapy pool Water testing Coordination
• Daily Hydrotherapy pool Chemical monitoring reports
• Daily Activity Reports
• Daily Utility Reports
• Training Coordination
• Creating HR Contingency Plan
• Preparing memos, notices, emails and other correspondence.
• Company policy related work
• Admin & HR issues
• Maintaining Shared Folders
• Working 6 days a week

Salary:
AED 8,000 to 10,000 per month inclusive of fixed allowances.
Additional benefits: Medical Insurance

Requirements

This position is for UAE Nationals

• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• College graduate
• Proven work experience as an Administrative Officer, Administrator or similar role

About the Company

Ever since its founding, the VAMED group has understood health to be a global, sustainable and holistic asset. VAMED may refer to a record of international success in all healthcare areas - prevention, acute care, rehabilitation, and nursing.

VAMED's international portfolio comprises the entire value chain from project development via the planning and construction of a healthcare facility, to highly specialized commercial, infrastructure, and technical services.

The VAMED range of services is both wide and deep and, together with VAMED's value chain, forms our USP that has made VAMED a leading healthcare provider with a global reach.