Admin cum Receptionist

Job description / Role

Admin cum Receptionist role in a real estate development company in Dubai

Reception & Front Desk Management:
• Greeting clients, visitors, and VIPs in a professional and welcoming manner.
• Managing a busy switchboard, answering, screening, and forwarding incoming phone calls.
• Handling inquiries from clients and providing basic information about the company and its projects.
• Maintaining a tidy and presentable reception area and meeting rooms.
• Receiving, sorting, and distributing daily mail/deliveries/couriers.

Administrative Support:
• Providing administrative support to various departments, including sales, leasing, and management.
• Scheduling and coordinating meetings, appointments, and travel arrangements.
• Preparing correspondence, reports, presentations, and other documents.
• Managing office supplies and inventory, and placing orders when necessary.
• Maintaining and organizing company records, both electronic and physical files.
• Assisting with basic accounting tasks like petty cash management or expense tracking (in some roles).
• Liaising with building management, vendors, and suppliers.
• Potentially assisting with marketing activities, such as preparing marketing materials or managing social media (less common, but possible).
• Data entry and database management (e.g., client information, property listings).
• Real Estate Specific Tasks (Possible):
• Assisting with the preparation of tenancy agreements or sales contracts.
• Coordinating property viewings.
• Maintaining records of available properties.

• Education: Typically a high school diploma is the minimum. A bachelor's degree in business administration or a related field can be an advantage.
• Experience:
• Proven experience as a receptionist, administrative assistant, or front office representative. Previous experience in a real estate company in Dubai is highly advantageous.
• Entry-level positions are available, but many companies prefer at least 1-2 years of relevant experience.

Skills:
• Communication: Excellent verbal and written communication skills in English are essential. Proficiency in Arabic is often a significant plus, and other languages can be beneficial given Dubai's diverse population.
• Interpersonal Skills: A friendly, professional, and customer-oriented approach. Ability to handle different personalities and remain calm under pressure.
• Organizational Skills: Strong organizational and time-management skills, with the ability to multitask and prioritize work effectively.
• IT Proficiency: Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with CRM software or real estate software is a plus.
• Proactiveness & Initiative: Ability to work independently and take initiative.
• Attention to Detail: Accuracy in handling information and performing administrative tasks.
• Presentable Appearance: Professional attire and demeanor.

About the Company

North Ocean group of companies is a leading multi-disciplined business group established in the year 2000, having its corporate office in Muscat, Sultanate Of Oman. It has grown today to become a well-known group, over 1500 employees with the business operations in Oman and U.A.E. NOE group is well known for its services and manufacturing facilities in the field of construction, realty, manufacturing, education, agriculture etc.

Today NOE group offers many branded products for consumers under one roof, like Al Zain Poultry, Winkool -UPVC windows, I Secure -Security Solutions, Timber, Hyundai-Elevators and escalators, I park- Auto parking systems, I Space- Complete home and kitchen Solutions, Synergy- Electrical products, I Decore-cast aluminum products, Eurokool-Air conditioners etc.