Admin Project Coordinator

Job description / Role

We are Chalhoub Group, a leading family business in the world of beauty, fashion and gifts. We have blended our Middle East expertise and intimate knowledge of luxury to offer service excellence to all our partners and a unique experience to all our customers for over 60 years.

As we continue to grow, it's our vision to become a hybrid retailer, bringing luxury experiences to the fingertips of customers everywhere.

The Admin Project coordinator is responsible for the coordination of a project, in addition to precise reporting of the project progress vs the target handover, and the quality of the execution.

What you will be doing

Proactive liaison

- Ensure all constraints imposed by law or by authorities in charge have been listed and attended to in the sequence required
- Ensure all legal authorizations and permits are obtained in a timely manner
- Liaise with clients and clients business partners with regard to the project
- Liaise with project team members and with other divisions whenever required.

Reporting

- Provide systematically full reports, as to progress in general, to supervisors
- Provide list of would-be problems and solutions for approval

Project follow-up

- Produce status summaries of verified project as per a specific calendar
- Follow up approval and payments cycles, and report delays
- Follow up material deliveries
- Gather information for project cost estimation
- Prepare quotations per project.

Requirements

What you will need to succeed in this role

- University Degree
- 4+ years of relevant experience supporting C-Level Executives
- Prefect communication in English written and spoken is a must!
- You will have the ambition to meet and exceed goals and standards of excellence in spite of obstacles, lack of support, opposition or discouragement; the ability to take prompt actions to achieve goals beyond requirements, to seek out new responsibilities and acts on opportunities
- You will have the aptitude to approach data and situations logically, to break down problems into their component parts and look for underlying causes or thinking through the consequences of different courses of action
- Enjoy building and maintaining positive and effective relationships as well as to value the opinion of others
- The ability to plan and prioritize work to manage time effectively and accomplish assigned task
- You must be tech savvy and comfortable with all MS Office applications

Competencies

- Developing and Managing Self-Awareness (Foundation)
- Technical competencies required for the role
- Drive, Entrepreneurship and Adaptability (Foundation)
- Collaborating for Efficiency (Foundation)
- Communicating Effectively (Foundation)

What we can offer you

We will help shape your journey with us through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility.

Our Group offers the opportunity to support careers that may span different teams, different job roles, different categories and even different countries. We offer diverse career paths for those who show drive and passion as well as the desire to learn and grow.

Amazing benefits

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, life insurance, child education contribution & exclusive employee discount

About the Company

The Chalhoub Group is the leading partner for luxury across the Middle East since 1955. As an expert in retail, distribution and marketing services based in Dubai, the group has become a major player in the fashion, beauty and gift sectors regionally.

By blending its Middle East expertise and intimate knowledge of luxury, Chalhoub Group is building brands in the region, by offering service excellence to all its partners and a unique experience to its customers through its passionate teams.

With a growing workforce of more than 9,000 people, implemented in 14 countries, as well as the operating of over 470 retail outlets, the group's success is attributed to its most valued asset of highly skilled and dedicated teams. Professionalism and passion are what fuel the Chalhoub Group's competitive edge in today's market.

By being committed to implementing sustainable practices into their business, the Chalhoub Group has been awarded in 2013 the CSR Label from the Dubai Chamber of Commerce.