Admin Supervisor

Job description / Role

- Maintains and handles the database.
- Maintains and handles the daily operations.
- Maintains time and attendance records of the transport staff (drivers) in head office and the field Offices;
- Controls and manages supply related items and major services;
- Maintains logbooks and records on assigned vehicles;
- Drafts various correspondences and responses to queries;
- Maintains office records, establishes reference files on various subjects for archiving, and make sure all Marked-For- Archiving-Documents are scanned and filed as per the company standards in soft copy on the Storage servers
- Assists drivers in the preparation of overtime, accident claims and other reports;
- Processes requests for office supplies (stationaries and services)
- Prepare documents for processing vehicles insurance “new case opening and claims”
- Prepare documents for processes for all RTA related work (new registration, renewal, driver's licenses fines, vehicles fines, plate number replacement, maintains other vehicles cards) i.e. Sharjah E-Gate, gasoline allowance cards for vehicles, etc.
- Maintains and handles the telecommunication related work i.e. Du and Etisalat bills and queries.
- Maintains and keep track for the employee’s handovers and actual custody/ possession
- Follows up on all request, vehicle-related permits and documents with the concern department and offices
- Assists the supervision of the work performance of the drivers;
- Assists in the preparation and compilation of reports
- Maintains and handles the database of vehicles and maintenance due time for service.
- Conducts daily checks with the drivers to ensure the mechanical soundness and overall cleanliness of assigned vehicles prior to operating, by verifying and undertaking checks of the following: petrol, oil and water levels, electrical system, brakes, tire pressure and condition.
- Collects information and advises the supervisor to impending changes to transport rules and regulations.
- Maintains and guide office boys for overall cleanliness of the office
- Processes the payment of contractors' invoices and monitor payments and the cost booking of the department.
- Supervises the work of more junior General Service staff.

Requirements

High school Diploma / Graduate, IT Business or Human Resource Management .
Experience in the relevant field, with minimum 3 years in similar position

Knowledge, Skills And Abilities (This section focuses on the knowledge, skills and abilities, including specific physical and mental abilities, which are necessary to perform the accountabilities identified)
Technical Competencies:
- Proficient in English Business correspondence and Microsoft office software (Outlook, PowerPoint, Word, Excel ) and ERP Tool ( SAP, Oracle etc)
- Good communication skills and ability to multi-task.
- Detail-oriented, efficient and organized.
- High standards of accuracy and attention to detail with strong administrative skills
- Dedication, commitment and drive
Behavioral Competencies
- People Management
- Decision-making and problem-solving
- Result-orientation
- Planning and organizing
- Accountability, Attitudes and Ethics
- Working together
- Communication

About the Company

We recruit the very best talent for middle management positions across a range of functions and sectors. Think you've heard all that before? Read on.

We're here to make recruitment better. Better for our clients, our candidates and our own recruitment professionals.

We build relationships, not databases, and add real value that helps organisations and individuals grow. We are a team of functional and sector specialists delivering a genuinely consultative service that is underpinned by the depth of both our market knowledge and the client & candidate networks we have built.

Our clients love it. And as a result, we are one of the fastest-growing professional recruitment groups on the planet. Whether you're hiring or changing jobs yourself, you can't afford to get it wrong.

Argyll Scott will ensure you get it right.