Administration Assistant

Job description / Role

The organisation is a global legal firm with multiple offices based around the world and extensive experience in the Middle East region.

On their behalf we are looking for an Administration Assistant to join the Dubai based office and provide secretarial and administrative support to the Executive Assistants and support cross functionally. This role will provide superb development opportunity within the firm with great mentoring and training development opportunities provided. The incumbent must be well presented and able to meet and greet corporate clients, be capable of producing quality work and be an absolute team player.

Essential duties encompass managing correspondence, liaising with suppliers, project work, managing telephone, conference calls and incoming and outgoing email, processing new client matter requests, assisting the EA’s with travel requests and filing and binding of documents. Additionally, there will be assistance with coordinating conferences, meetings, and appointments.

Requirements

Applications are invited from candidates with thorough knowledge of MS Office applications and who are looking for a corporate environment that can provide stability and growth potential. The incumbent must have the ability to work effectively in a fast paced environment, meet deadlines, handle multiple tasks and respond to consistently changing priorities.

Due to client’s specific requirements for this role, Native English speakers can be considered for this role.

About the Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.