Administration Assistant (Shipping)

Job description / Role

Work from home position.

A lovely opportunity to work for a private family office with a diversified business portfolio. The company is licensed in the Sharjah free zone and this role will support the trade activities that the company operates between India and Africa. The position will report to the Personal Assistant of the Principal and work alongside the Business Services Manager, based here and the Finance Manager, based in India.

Responsibilities of the Administration Assistant will encompass all management of the back office function, including managing and collating shipping documents, verifying shipping records between India and Africa, liaising with the banks for payments, letters of credit, management of invoices and liaising with clients. Additionally, you will liaise with the free zone and manage licence renewal and all relevant free zone administration.

Requirements

To be considered for this role previous experience in logistics, FX, shipping / export documentation is vital, and candidates must have excellent English skills, both spoken and written with excellent knowledge of MS Office.

This is a fully remote / work from home position and you will need to have sufficient space to be able to work efficiently. All equipment will be provided, and you must have experience of working with couriers. You will also be required to go to the bank on occasion.

Above all else, you need to a self-motivated and process driven individual, highly proactive, and able to work off your initiative.

About the Company

Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.