Job closed
Ref: HP094-2214
Job description / Role
Parsons International
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Administrative Assistant – Arabic, Dubai, UAE
Through Parsons’ engineering and construction management services, we deliver innovative, safe and sustainable infrastructure in Abu Dhabi, Dubai, Qatar, Oman, Bahrain and Kuwait. Our focus is on delivering air, rail, road and highway transportation; water conveyance and/or wastewater treatment; and land development and public infrastructure to our clients and your communities. Parsons creates interconnected communities and world class infrastructure.
POSITION OVERVIEW:
Completes a variety of advanced administrative tasks within the Dubai Roads and Structures Department. At this level, the Administrative Assistant works under general supervision in completing a broad scope of routine accounting tasks and other some non-routine assignments.
SPECIFIC RESPONSIBILITIES:
• Follows up with Clients about invoice approvals and payment collection. Coordinates with concerned departments / individuals within the client organization to expedite payment process. Coordination includes making regular visits to the client offices, and maintaining direct communications with the relevant individuals.
• Maintains accounts receivable Client file, and records and investigate and resolve Client queries.
• Monitors account details for non-payments, delayed payments and other irregularities. Reports back the status to management and any obstacles that require management intervention to expedite payments.
• Audits invoices for appropriate support documentation. Matches information and documentation with accounting records. Verifies accounts and sub-jobs charged for accuracy and legitimacy.
• Researches and resolves payment discrepancies and reviews AR aging to ensure compliance.
• Provides support to Project Administration & Project Controls on day-to-day activities.
• Performs other responsibilities associated with this position as may be appropriate.
Requirements
• 2-year college course in Accounting, Economics, Business Management or equivalent discipline, and 0 - 2 years of work experience.
• Or secondary school graduate with 5-6 years of experience in accounting, and administrative works.
• Adept in using MS Windows, MS Word, MS Excel, spreadsheets, database and other related computer applications.
• Good social and communication skills.
• Working knowledge of various accounting processes.
• Native Arabic speaker (preferably Emirati National)
• Good oral and written communication skills in English.
Interested candidates are requested to apply online with their comprehensive CV in English.
About the Company
Parsons is a leader in many diverse markets such as infrastructure, transportation, water, telecommunications, aviation, commercial, environmental, planning, industrial manufacturing, education, healthcare, life sciences and homeland security.
Parsons provides technical and management solutions to federal, regional and local government agencies as well as private industries worldwide.