Administrative Assistant

Job description / Role

1. Acting as the first point of contact at the receptions desk (greeting visitors, answering phone calls).
2. Managing cleanliness of the office, showroom, atelier (through a housekeeping person).
3. Handling petty cash for the company’s daily expenses and providing report (with receipts to central finance department (as per requirement).
4. Based on the corporate card statement collecting receipts and reporting to central finance department (monthly).
5. Managing incoming and outgoing mail, shipments, coordinating with couriers related matters.
6. Assisting production department in registering received fabrics.
7. Assisting in preparing contracts for the items taken from showroom and helping in tracking until items are returned.
8. Ordering office supplies, cartridges and making sure availability of stocks at all times.
9. Managing calendar of the owner/creative director on daily basis and taking care of any personal tasks and requests in a confidential and timely manner.
10. Assisting HR department with business trip travel arrangements as well as staff tickets.
11. Helping all the departments with their daily activities and providing secretarial/administrative support when needed.

Requirements

The key points:
1. Russian speaking.
2. Perfectly groomed, very presentable appearance.
3. Pleasant personality.
4. Highly professional.

We are a luxury fashion brand company with HQ based in Dubai, looking for a dynamic, pro-active and positive person who would be able to work in fast-paced environment and handle a very multitasking role which revolves around reception & secretarial tasks, office management & administration, including but not limited to the tasks mentioned in job description.

Previous experience in similar role in UAE is mandatory.

Being the first point of contact in the company it is essential for the candidate to have fluent English language skills (written & spoken), have a very presentable appearance, pleasant personality and to have great communication skills in addition to the professionalism, ability to work under pressure, and skilled in Microsoft Office package.

Salary range is based on experience and suitability of candidate to all the requirements.

About the Company

A leading contemporary luxury fashion brand in the UAE.