Administrative Assistant

Peg B Technology

Dubai, UAE

Ref: RP592-08

Job description / Role

Employment: Full Time

• Oversee and administer the day to day administration of the office
• Greet all visitors to the office, both in person and by telephone.
• Receive the company's visitors, announcing arrivals and directing them to staff concerned
• Respond to incoming telephone calls by transferring calls appropriately to staff concerned, taking messages and ensuring prompt delivery of these messages. The job holder will answer routine enquiries over the telephone and give out correct information about the company
• Ordering of office stationary and supplies, manage courier relationship and post distribution. Sort any incoming mail (courier/post) and ensure that these are forwarded promptly to staff concerned
• Implement and manage office meeting room bookings including order refreshments and lunch when required.
• Booking corporate travel and support employees with travel expense reimbursement
• Responsible for
• Manage shared calendar and diary management
Monitor daily staff movement, i.e. keep track of personnel who are either on holiday, out of the office on business or off sick in-order to direct calls appropriately to the right department
• Assist with typing, inputting data, making hotel/airline bookings and other administrative duties from time to time
• Support the business in the streamlining of processes, filing and digitalizing the business platform.
• Prepare, and write any business correspondence as required.
• Basic IT knowledge to support the IT team with basic IT office support. I.E raising network connectivity issues, changing printer toner, laying out the set-up of IT for new joiners.
• Coordinate insurance policy renewal, obtain quotes and gather relevant information to process new policies
• Maintain up to date employee holiday records

Requirements

• 1-2 years prior experience in a similar role.
• Maintaining files and performing a variety of general office support work related to the activities of the department
• Excellent communication skills and be pro-active to deliver in their working environment.
• Background in a support capacity - admin support/secretary/operations coordination
• Effective people skills
• Highly organized individual who pays attention to detail
• Pro-active and always one step ahead with a can do and will do attitude
• Ability to work with tight deadlines and multiple detail
• Shows initiative and exceptional organizational skills
• Outstanding interpersonal and communication skills
• Advanced knowledge of MS Office
• Excellent command and fluency in spoken and written English language
• Maturity and professional approach will be key to this position.
• You will support a highly energized, close knit team as a team player.
• You must be capable of working on your initiative and be willing to assist your colleagues as required.

About the Company

PegB Technology is a multi-national team of mobile payment professionals with over five decades of payments experience across four continents, rolling out the world's most intelligent omni-channel payments platform to empower you, the merchant, to accept all modes of cashless payments. We enable your mobile customers to pay for goods and services using mobile money and other wallets, debit and credit cards, instant EFTs, etc. using mobile apps and/or USSD and SMS.

At Peg b Technology, our focus is on the design, development and implementation of custom mobile money services frameworks,solution delivery and application support to mobile money payment providers across various verticals – telecommunications, banking and finance, e-commerce, entertainment, etc., industries.

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Admin Assistant salaries in UAE

Average monthly compensation
AED 4,500

Breakdown available for industries, cities and years of experience