Administrative Assistant

Job description / Role

POSITION SUMMARY

The administrative assistant role will be for the Marina Plaza office reporting to the Executive Assistant. The Marina Plaza office is the headquarters of the Middle East, Egypt and Turkey team. The top management of the region are based in this office.

PRINCIPAL DUTIES AND RESPONSBILITIES

- Answer and direct phone calls
- Organize and schedule appointments for directors if required
- Write and distribute email, correspondence memos, letters, faxes and forms
- Maintain a filing system
- Update and maintain office policies and procedures (visitor & employee guidelines)
- Order office supplies and keep inventory management
- Maintain contact lists for directors
- Book travel arrangements for directors
- Submit and reconcile expense reports for directors
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Supervise cleaners
- Catering arrangements if required for meetings

Requirements

SKILL & Requirements

- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Bachelor’s degree

About the Company

At Bites, we operate a futuristic leading online and mobile marketplace for dine-in, delivery and take-awayto provide customers with an easy and safe way to order and pay from local restaurants and bars. With take away and delivery; restaurants and Bars that join the Bites platform have their menu accessible to online consumers. These consumers can search for their favorite food or drink using their current location to find the best value service at their easiest convenience. Currently, the aim is to cover all of theEmirates however, the focus on the first launch of Bites will be in Dubai, Abu Dhabi and Sharjah November. Our aim for the first launch is to increase our Restaurant clients to 10,000 and have over

1,000,000 customers using our Bites App. Our team will continue to grow over the upcoming months and eventually will become globally starting in Egypt and America. Bites Benefits

As a valued employee at Bites, you have access to a range of exclusive rewards and benefits when working with us. We believe a a fun and approachable team creates an opportunity to success. You get to enjoy special discounts and privileges with our partner merchants that include: food and beverage, health and beauty, leisure events. Social events and a lot more. To keep our employees satisfied we will be offering plenty of social events, including gym and yoga classes, leisure nights throughout the year. Our staff will also get access to the latest gadgets.

We will use our growing portfolio with partners all over the UAE an opportunity for our employees to get exclusive discounts that you can get only at Bites.