Administrative Assistant

Job description / Role

Our client, a reputable organization in the UAE, is seeking a Personal Assistant & Project Manager to provide high-level administrative and operational support to senior leadership while overseeing key strategic initiatives. This hybrid role blends executive assistance with project coordination, requiring exceptional organizational skills, discretion, and the ability to manage multiple priorities efficiently.

Key Responsibilities
- Manage calendars, schedules, travel arrangements, meetings, and correspondence for senior executives.
- Prepare reports, presentations, briefing materials, and other key documentation.
- Handle sensitive and confidential information with the utmost professionalism and discretion.
- Assist in planning, execution, and monitoring of strategic and operational projects.
- Track project timelines, deliverables, and budgets using appropriate project management tools.
- Coordinate communication between internal teams, stakeholders, and external partners.
- Prepare project documentation, progress reports, and status updates for management review.
- Organize executive offsites, workshops, and corporate events.
- Support procurement activities, vendor onboarding, and contract management.
- Streamline operational processes to ensure efficiency and timely delivery of outcomes.

- Bachelor’s degree in Business Administration or a related field.
- Minimum of 5 years of UAE experience in executive support and project coordination.
- Strong organizational, analytical, and multitasking skills.
- Excellent command of Microsoft Outlook, Word, Excel, and PowerPoint.
- Outstanding communication, problem-solving, and time management abilities.
- Fluent in English (spoken and written).

About the Company

Talent Higher is a leading recruitment agency, specialising in providing strategic solutions for organisations and highly skilled candidates in the UAE. For employers, we provide access to a large talent pool, time and resource efficiency, recruitment expertise, market insights, and confidentiality. Candidates benefit from exclusive access to job opportunities, personalized career guidance, streamlined recruitment matchmaking and negotiation support for a variety of careers across the UAE.