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Administrative Assistant cum Front Desk Receptionist

Dubai Based Oil Shipping And Trading Company

Dubai, UAE

Ref: SP100-13

Job description / Role

Employment: Full Time

Responsibilities:
• Greet visitors, answer/screen/direct phone calls, manage email correspondence, postal and courier shipments
• Establish and maintain record-keeping system for files, contacts, employee directory, attendance etc.
• Arrange for immigration, insurance and licensing procedures and ensure timely and smooth processes
• Perform daily administrative and office support, arrange for timely payments; ensure that company operations run efficiently
• Arrange for supply of stationary, pantry items etc purchase and delivery
• Coordinate work with service providers/authorities etc; supervise the contractors – cleaners, maintenance, IT etc.
• Arrange for basic documents fill up and control, fill KYC and registration forms
• Provide direct business support to senior management, including email correspondence, generation and distribution of memos, letters, spreadsheets, forms etc.
• Plan, organize, and schedule company meetings in the office, offsite, and via video conference
• Coordinate travel arrangements for all levels of employees. Issue visas, air tickets, hotel vouchers etc.
• Maintain and update company website and corporate social networks
• Oversee and maintain office equipment and furniture, identify, and fulfill office supply needs, maintain, and manage vendors, and coordinate timely delivery
• Handle and keep records of petty cash expenses
• Assist team with administrative requests
• Maintain the highest level of confidentiality and professionalism

Requirements

Qualifications:
• A minimum of two years' experience in a similar position
• Bachelor’s Degree
• Strong interpersonal, organizational, planning and problem-solving skills
• Excellent written and verbal communication skills in English (knowledge of Russian languages is a plus)
• Proficiency in Microsoft Office
• Ability to multitask, manage complex schedules and handle work with little to no supervision
• Experience with DMCC registered company is an advantage

About the Company

Dubai based Oil Shipping and Trading Company.

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Administrative Assistant salaries in UAE

Average monthly compensation
AED 4,500

Breakdown available for industries, cities and years of experience