Administrative Assistant - HR department

Job description / Role

Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our Human Resources department. This role will handle a variety of administrative tasks, ensuring smooth and efficient operations within the HR team.

Key Responsibilities:

• Maintain and organize employee records, both digital and paper files
• Assist in the recruitment process (scheduling interviews, posting jobs, coordinating with candidates)
• Support onboarding and offboarding processes
• Prepare HR-related documents such as employment contracts, offer letters, and policy updates
• Manage HR calendars, schedule meetings, and organize department events or training sessions
• Respond to internal and external HR-related inquiries or requests and provide assistance
• Help with payroll processing and timesheet collection
• Maintain office and HR supply inventories
• Assist in preparing reports and presentations for HR metrics and projects
• Ensure compliance with company policies and labor laws

• High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Proven experience as an administrative assistant, preferably in HR
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Discretion and confidentiality are essential
• Familiarity with HR software (e.g., BambooHR, Workday, ADP)
• Basic understanding of labor laws and HR best practices
• Ability to multitask and work under minimal supervision
• Attention to Detail – Ability to spot errors, inconsistencies, and anomalies in data, documents, or processes.
• Analytical Thinking – Strong problem-solving skills with the ability to assess information critically.
• Time Management – Ability to prioritize tasks and meet deadlines while maintaining high accuracy.
• Organizational Skills – Strong ability to manage multiple tasks efficiently without compromising quality.
• Communication – Clear and precise written and verbal communication skills

Salary:
AED 5,500 to 6,000 per month inclusive of fixed allowances.

About the Company

Aswaar Consulting is a professional services firm founded in 2014 and specializing in business and financial advisory. Our key service lines are Assurance, Business Process Outsourcing and Support Services, Tax Compliance, and Corporate Finance.

Our partners come from rich professional backgrounds in the big four audit firms, banking, and the manufacturing industry. Each partner brings decades of expert experience to ensure high-quality advice to our clients.