Administrative Assistant - Legal / Professional Services

Job description / Role

Our client, a prestigious law firm based in Dubai, is looking for a dynamic and versatile Administrative Assistant to join their team. This role requires someone who is adaptable, proactive, and able to handle multiple responsibilities efficiently. The ideal candidate will wear many hats, including reception duties, assisting senior lawyers, managing marketing tasks, organizing events, and acting as the primary point of contact for any office-related facilities issues.

Key Responsibilities:
• Reception and Guest Assistance: Act as a welcoming face for the office, greeting and assisting guests when necessary.
• Personal Assistant Support: Provide administrative support to two lawyers, including calendar management, travel arrangements, and document preparation.
• Marketing Support: Assist in scheduling social media posts and website content, and monitor website traffic and document analytics.
• Event Management: Help manage both internal and external events, ensuring smooth execution and coordination.
• Facilities Management: Serve as the main point of contact for any office facilities-related issues, ensuring the office environment runs efficiently.

• At least 5 years of experience in a similar role, preferably in a law firm or professional services environment.
• Fluency in English (both written and spoken).
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, with a confident approach to dealing with senior management and external stakeholders.
• A proactive attitude with excellent organizational skills and attention to detail.
• A Bachelor’s degree is considered a plus.
• Why Join: This is an exciting opportunity to be part of a reputable law firm in Dubai and to take on a role with a variety of responsibilities. If you are an independent, resourceful individual looking for a role that offers a mix of administrative, personal assistance, and marketing duties, we would love to hear from you.

Important Note: Black Pearl does not charge any fees for processing job applications. It is illegal in the UAE to solicit payment for processing job applications.

About the Company

Black Pearl is a human resources and recruitment agency that provides a holistic business and talent solution in a progressive, dynamic, and efficient way.

We pride ourselves as a unique black pearl and strive to delight our clients with a personalized partnership that helps them propel towards success.

Whether you need to find top talent, your next great job opportunity, or a consulting solution for managing your business, engaging employees, evolving your work culture, planning your people strategy, or resourcing challenges, we can help.