Administrative Assistant – Machinery Manufacturing

Job description / Role

Charterhouse is working with an international European group that specializes in manufacturing machinery and plants for various industries, with a focus on food and beverage technologies. Our client is looking to recruit an Administrative Assistant to join their team in Dubai.

The Administrative Assistant will support the administration department in daily activities, ensuring operational efficiency and meeting deadlines. This role involves managing documentation, coordinating administrative activities, and collaborating with various company departments to ensure a smooth workflow.

The role includes managing company phone calls and emails, providing assistance to clients and suppliers, as well as monitoring and managing administrative and accounting deadlines. Additionally, the Administrative Assistant will collaborate with the financial advisory team to optimize internal processes, support billing activities, and manage payments.

To be considered for this role, the successful candidate must have at least 2 years of experience in an administrative role along with a high school Diploma or Degree in economics/administration. Our client is looking to recruit a professional Administrative Assistant who is meticulous, self-motivated and able to demonstrate excellent organisational and time-management skills. The ideal candidate must have excellent knowledge of Microsoft Office, especially Excel and Word.

Excellent communication skills in English are also essential for this role; Arabic will be an added advantage.

About the Company

The Charterhouse brand and business was launched in Dubai and the Middle East in April 2004 by a team of international recruiters and management consultants, after its inception in Sydney, Australia in September 2003. Charterhouse Middle East is now positioned as the leading regional recruiter within its area of disciplines and functional markets.

Charterhouse offers professional and bespoke contingency and retained search services to all sectors of the market. Service quality is guaranteed, thanks to a particular focus on flexibility. Charterhouse was the first international search and selection business to establish Dubai as its base. The growth in the Middle East region has been mirrored by Charterhouse globally, with offices now in Qatar, Hong Kong, Singapore, Melbourne and Sydney.