Administrative Assistant / Office Support

Administrative Assistant Role, Dubai - JLT

Our client is a boutique management consultancy company providing specialist services to leading multinational companies.
They are looking for a Junior Office Administrator to come in and help out with the daily running of the office. It’s a real hands on role and your day to day duties will involve but will not be limited to:
• Office support within an office of around five people
• Admin tasks
• Scanning letters
• Filing
• Ordering stationary
• Handling diaries and booking meetings via MS Teams, ZOOM and Google Docs
• Answering the phones
• General ad-hoc duties
• There is also the opportunity to get involved in planning events (Christmas party)

Requirements

Duties to include the following, together with any other appropriate tasks that may be identified from time to time:
• Answer telephones, assisting with queries and relaying messages via email to the relevant team members
• Preparation of general correspondence, template documents, reports
• Preparation of new agreements, letters and reports for renewals and new contracts
• Arranging and efficiently providing property keys for team members, external agents, consultants and contractors as requested
• Assisting with cover for Reception, the Office Manager and PA's and teams during holidays or busy periods
• Assisting in setting up meeting rooms for large meetings and functions
• Provide a professional, proactive, and personable point of contact for external parties, particularly to Customers
• To act as the main contact in the team for approval of payments and assist the finance team with any queries
• Assist with audit where necessary
• Instruct issues via the Service desk department
• To provide support to the team, colleagues, and manager in respect of any ongoing review of processes and flag up any areas where you think efficiencies and or improvement in our service can be made
• To assist on negotiating on renews and new lettings
• Always offer the best customer service
• Candidate specifications/requirements
• Strong administrative experience required
• Any property knowledge or experience would be beneficial
• Strong MS Office knowledge and experience
• Strong organisation skills
• Excellent communication skills - written and verbally
• Must be positive and a go-getter

About the Company

eMagine Solutions is one of the leading authorities on leadership and talent globally. Our combined resources of over 100 years professional experience mean that our clients trust us with finding them the top talent globally and candidates trust us to find them the right opportunity in a timely and confidential manner.

Throughout our offices we provide complete solutions for our clients, including traditional temporary and permanent recruitment, executive search, recruitment process outsourcing (RPO), salary survey's, market mapping and training and development courses.

Our global client list work with us not only because of our expertise but also because of our honesty, integrity and passion.