Administrator

Job description / Role

We are seeking a reliable and detail-oriented Administrator to support our daily operations. The ideal candidate will be responsible for handling documentation, preparing and managing invoices, and ensuring smooth coordination between departments, clients, and vendors. This role requires excellent organizational skills, accuracy, and the ability to work independently.

Key Responsibilities:

• Prepare, organize, and maintain company documents and records.
• Manage invoices – issuing, tracking, and coordinating payments.
• Coordinate with internal teams, clients, and external partners to ensure smooth workflow.
• Assist with administrative tasks, scheduling, and reporting.
• Ensure compliance with company policies and procedures.
• Support management with day-to-day operational activities.

Requirements:

• Proven experience in administration, documentation, or related roles.
• Strong knowledge of invoice preparation and documentation processes.
• Excellent coordination and communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask, prioritize, and meet deadlines.
• Candidates must hold a Freelance Visa or Own Visa.

Preferred Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Previous experience in office administration within [industry, e.g., healthcare, trading, logistics].

Candidate Profile – Administrator

Ideal Candidate:
The ideal candidate is a highly organized and detail-oriented professional with strong experience in documentation management, invoicing, and coordination tasks. They should have the ability to work independently, manage multiple priorities, and ensure smooth day-to-day administrative operations.

Skills & Competencies:

• Strong organizational and documentation management skills.
• Proficiency in preparing and managing invoices.
• Excellent communication and coordination abilities.
• Good command of MS Office (Excel, Word, Outlook).
• Problem-solving skills and ability to work under pressure.
• Attention to detail and accuracy.

Experience:

• 2–4 years of experience in an administrative or coordination role.
• Previous experience handling documentation and invoicing is essential.
• Experience in coordinating with clients, suppliers, or internal departments.

Education:

• Bachelor’s degree in Business Administration, Accounting, or a related field (preferred but not mandatory).

Other Requirements:

• Must be on Freelance Visa or Own Visa.
• Ready to join immediately or with short notice.

Salary:
AED 2,000 to 3,500 per month inclusive of fixed allowances.

About the Company

Vega offers expert consultancy in migration, healthcare recruitment, education, logistics, and business solutions, driving global success.