Administrator

Meraki Group

Dubai, UAE

Ref: PP000-43639

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Recruitment & HR

Description

Meraki Group is seeking a highly organized and proactive administrator to support our operations and contribute to the smooth functioning of our office. The ideal candidate will manage various administrative tasks, assist staff, and ensure that our office runs efficiently.

Key Responsibilities:

Timekeeping & attendance: Monitor and record daily attendance of staff and workers. Prepare and submit monthly attendance and overtime reports. Coordinate with HR and payroll for accurate salary processing.

Bookkeeping & documentation: Maintain petty cash records, vouchers, and expense reports. Assist in maintaining financial and administrative records in an organized manner. Support in vendor invoice tracking and submission for payment.

Data management: Maintain and update administrative databases, staff records, and files. Ensure proper documentation, filing, and retrieval of information. Prepare reports, letters, and internal communications as required.

Labor camp management: Supervise the upkeep, cleanliness, and safety of labor accommodation. Coordinate room allocations, maintenance requests, and inspections. Ensure compliance with health, safety, and welfare standards.

Trade test & recruitment support: Coordinate trade test schedules and logistics. Maintain candidate data and evaluation records. Assist HR in onboarding and document collection.

Utility bills & payments: Manage and track company utility bills (electricity, water, telecom, etc.). Ensure timely payments to avoid service interruptions. Keep records of payment receipts and billing cycles.

HR coordination: Support HR in employee documentation, leave management, and renewals. Assist in coordinating medicals, visa processing, and insurance renewals. Handle general employee queries and provide administrative support.

Qualifications & Skills:

Bachelor’s degree or diploma in business administration, accounting, or related field.

Minimum 5 years of experience in administration or HR coordination.

Proficiency in MS Office (Excel, Word, Outlook).

Strong communication and organizational skills.

Knowledge of UAE labor laws and camp management is an advantage.

Valid UAE driving license.

Requirements:

Bachelor’s degree or diploma in business administration or related field.

Minimum 5 years of experience in administration or HR coordination.

Proficiency in MS Office (Excel, Word, Outlook).

Strong communication and organizational skills.

Knowledge of UAE labor laws and camp management is an advantage.

Valid UAE driving license.

Experience with office management software and tools.

Ability to work independently and as part of a team, demonstrating a positive and proactive attitude.

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