Analyst, Data Management

Job description / Role

Overview

Lead and maintain corporate data management and analyze the gap between the existing data management system and industrial best practices. Revisit and establish ADP & AYP corporate data management guidelines to ensure availability and accessibility of all documents. Maintain, control, and retrieve all important documents and operate the electronic data management system (EDMS) to ensure availability and accuracy of all documentation. As a designated shared services provider for Al Dhafra Petroleum and Al Yasat Petroleum, all accountabilities, roles, and responsibilities of the position shall be applicable to both companies.

Key Accountabilities

• Establish strong corporate data management guidelines and practices for collecting, organizing, protecting, and storing organizational data.
• Ensure all technical documents, technical proposals, business cases, file notes, presentations, reports, administrative and management actions, etc., originating from within the division or incoming to the division are thoroughly fact-checked and passed for consideration of the division head.
• Conduct the data management audit quarterly and contribute to the continuous improvement of data management practices.
• Monitor and coordinate with all stakeholders within the division to ensure compliance with business processes and improvements.
• Coordinate with other divisions to obtain proper data, information, reports, work requests, etc., as required for input to the short/long term plans for the division.
• Develop internal and external correspondence and documents, especially of a technical nature, and coordinate with stakeholders for review before submitting to the division's management.
• Ensure all correspondence and management responses outgoing from the division and incoming to the division are promptly coordinated for necessary actions.
• Responsible for document registration, storage, and control of all internal / external documents and communications related to the division.
• Coordinate all IT requirements of the division and facilitate prompt IT support whenever necessary.
• Prepare monthly status of document control, identify documentation issues, recommend, and implement solutions.
• Liaise with concerned parties within the group with respect to documentation.
• Operate the electronic data management system, monitor access and security to ensure quality and integrity of documents.
• Participate in the development and maintain procedures for computerized records management systems for timely and easy retrieval of required documents.

Qualifications, Experience, Knowledge & Skills

Minimum Qualification:

• Bachelor's degree in any engineering discipline, or graduate in basic science, or a subject relevant to the oil & gas industry.

Minimum Experience & Knowledge & Skills:

• 8 years of experience in the oil & gas industry in corporate data or documentation control roles.
• Skill in CMMS, EDMS (Electronic Data Management System), Windows applications, scheduling tools, spreadsheets, databases, and graphics.
• Technical and management presentations, correspondence, and report preparation skills.

About the Company

We are one of the world's leading energy producers, and a primary catalyst for Abu Dhabi’s growth and diversification.

We operate across the entire hydrocarbon value chain, through a network of fully-integrated businesses, with interests that range from exploration, production, storage, refining and distribution, to the development of a wide-range of petrochemical products.

Since 1971, we have created thousands of jobs, driven the growth of a diverse knowledge-based economy, and played a key role in Abu Dhabi’s global emergence.

Today, we continue to look for new and innovative ways to maximize the value of our resources, pioneering those approaches and technologies that will ensure we are able to meet the demands of an ever-changing energy market, and continue to have a positive impact on the Abu Dhabi economy for generations to come.