AP Accountant

Job description / Role

Job Scope:

The Accountant – Payables is responsible to assist Manager Accounting and Reporting & Director of Finance for all areas relating to processing of company’s accounts payable transactions and related accounting support to the Finance Department.

Key Relationships:

Internally: Finance Team Members, Department Heads, Corporate Head Office staff, Management
Externally: Vendors, External Auditors, Aldar Properties

Key Responsibilities
• Manages accounting functions including maintenance of general ledger, validation of accounts payable vouchers after checking it with purchase orders for all schools.
• Ensures the accuracy of accounts i.e. correct coding of vendor, cost center, general ledger account, invoice amount, and preparing bank payment vouchers. Matching these to the disbursement.
• Reviews and maintains accounting documents together i.e. voucher, invoice, delivery note and purchase order copy/agreement copy.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Manages closing of AP Module in Oracle and accruals and transfer it to general ledger every month end for all schools.
• Reviews cheques and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard financial procedures.
• Prepares and reviews reconciliation of accounts payables with general ledger for all schools.
• Handles vendors’ correspondence via phone or email concerning payment status, and other related matters.

Requirements

• Acts as a liaison between the company and external auditors to meet information needs and to ensure that proper information is maintained for historical purposes.
• Prepares monthly schedules for;
- Operating payables,
- Advances to suppliers (make sure to clear long-outstanding advances),
- Suppliers paid for the month,
- Planned payments &
- Cash clearing.
• To provide all other information and perform all other tasks as and when requested

About the Company

Aldar Academies, a division of Aldar Properties PJSC, is a leading provider of private education in the Emirate of Abu Dhabi. We provide inspiring learning environments, combining the very best academic, arts and sporting facilities with the highest standards of teaching. From a single school with 250 students in 2007, Aldar Academies now operates six schools in Abu Dhabi and Al Ain with over 4700 students. With over 700 employees we have planned projects to grow our current schools and build new ones to increase our student capacity to over 14,000 in the next 4-5 years. All our schools are rated Band A by the Abu Dhabi Education Council.

All Aldar Academies schools offer a British curriculum, which has been adapted to the needs of students in the UAE, ensuring that all our students have access to an international education in a stimulating, multi-cultural setting where academic achievement is nurtured alongside personal development. Operating as integral parts of the communities to which they belong, each of our six primary and secondary schools allows students to find and pursue their passions and prepare them for a future of success.

Aldar Academies schools are, at pre-school and primary level, The Pearl, Al Mushrif and Al Muna; serving both pre-school, primary and secondary age students are Al Ain International School and Al Yasmina, which operates from FS1 to Year 13. Al Bateen Secondary School serves the needs of secondary school students in the heart of Abu Dhabi and offers the IB Diploma Programme in Years 12 and 13.