Assistant Manager Board Secretariat

Job description / Role

About Emirates NBD

Emirates NBD is a market leader across the MENAT (Middle East, North Africa and Tu00fcrkiye) region with a presence in 13 countries, serving over 20 million customers. The Emirates NBD Group has a total of 853 branches and 4,213 ATMs/SDMs. Emirates NBD is the leading financial services brand in the UAE with a brand value of USD 3.89 billion.

At the bank, we serve our customers and help them realise their financial objectives through a range of banking products and services including retail banking, corporate & institutional banking, Islamic banking, investment banking, private banking, asset management, global markets and treasury, and brokerage operations. We are a key participant in the global digital banking industry, with 97% of all financial transactions and requests conducted outside of our branches.

Role Overview

The Board Secretary Assistant Manager shall assist in managing the provision of comprehensive administrative and secretarial support including planning meetings, distributing meeting materials, building agendas, preparing PowerPoint presentations and reports, and ensuring the organization remains in compliance with Central Bank regulations and federal laws.

Key Responsibilities

• Prepare presentations and reports, consolidating the information received from different stakeholders and members of senior leadership.
• Ensure to follow the corporate governance framework to ensure compliance with laws, regulations, SCA governance rules and ensure producing the annual corporate governance report on a timely basis.
• Assist in preparing the annual board calendar and provisional calendars in accordance with the company's Articles of Association and applicable regulations.
• Ensure that the scheduling of the board meetings is undertaken in alignment with the stated priorities with an aim to manage the available time in an efficient manner.
• Articulate agendas, briefing materials and prepare presentations and dashboards as needed to provide administrative support to the board members prior to the meetings.
• Maintain records to preserve an up-to-date database for any internal/external customers.
• Ensure maintenance of physical security as well as confidentiality and safety of critical documents.
• Keep abreast with any governmental/official protocols/procedures associated with receiving distinguished guests, special and VIP to ensure completion of necessary preparations and arrangements prior to their arrival.

Skills and Experience

• University degree.
• Proficient in Microsoft Word, PowerPoint and Excel.
• Fluent in English and Arabic, verbal and written communication.
• Knowledge of UAE authorities' rules and regulations pertaining to public joint stock companies and banks.
• Minimum 5 years' experience in managing secretarial and administrative functions of public joint stock company boards.
• Possess basic knowledge of corporate governance concepts such as managing conflicts of interest and related parties' transactions.