Bid Coordinator / Graphic Assistant

Job description / Role

Main Purpose of the Job:
This role is part of our exciting WIN team responsible for producing high quality proposals and extending full support to Sector Leaders, Account Leaders, Proposal Principals and Managers in WINNING more work for the business. Bid Coordinator/Graphic Assistant will be mainly responsible to support in preparing, collating high quality proposal documents in line with MM branding requirements. The successful candidate will also support business to produce high quality proposal documents in Adobe Creative Suite mainly Adobe InDesign.

Key responsibilities and duties are listed, but not limited to, the below:
• Supporting WIN Team with design and production of high quality documentation and graphics content for all bid submissions; ensuring accurate and consistent presentation, utilizing the tools and brand templates provided in the WIN Centre and our authorized software;
• Supporting Bid Principals/Managers and WIN Team in preparation and collation of bid documents such as CVs, project experiences, marketing information and any other supporting documents.
• Supporting Bid Principals/Managers with bid coordination including correspondences with client and handling all pre and post tender clarifications
• Managing client e-procurement portals and regular checking for tender invitations
• Providing leave cover in absence of any other WIN Team Coordinator.
• Supporting WIN Team to complete and update company's details on client registration system.
• Supporting Bid Principals/Managers in producing high quality proposals and developing info graphics and other illustrative images
• Develop and maintain marketing and bidding materials.
• Assist with gathering market research.
• Support Sector Leaders and Account Leaders in maintaining and updating Group Prospect Tracker
• Format and edit content of proposals and reports using company and custom InDesign, PowerPoint and Word templates to meet requirements by utilizing a variety of software programs to produce projects.
• Support all Business Development activities such as EOIs (expressions of Interest) and Pre-Qualification documents
• Troubleshoot and problem-solve document or file issues such as fonts, artwork or other depictions, graphs, tables, etc., and determine best course of action.
• Support WIN Centre Manager in managing and maintaining internal database (WIN Centre) with business development/proposals support materials
• Manage in-house printing and outside print vendors

Requirements

Essential Candidate Requirements:
• At least 5 years of professional experience of creating high quality documents using Adobe Creative Suites and producing high quality documents preferably in Architectural/Engineering/Consultancy firms
• Expert user of Adobe Creative Suite (Adobe InDesign as must)
• Educated to degree level
• Strong command of English language with ability to paraphrase documents
• Excellent organization skills and the ability to communicate efficiently and confidently
• Ability to use own initiative whilst working to tight deadlines in a demanding environment.
• Strong client / team interpersonal skills
• Ability to work collaboratively with all level of staff
• Strong experience of preparing high quality documents
• Well organized and self-motivated.
• Advanced administration skills.
• Proven IT skills in particular, Word, Outlook, Excel and PowerPoint.
• Strong project management skills - ability to prioritize and manage workload effectively
• Understanding of commercial terminologies

About the Company

The Mott MacDonald Group is a diverse management, engineering and development consultancy delivering solutions for public and private clients world-wide.

Mott MacDonald's uniquely diverse 1 billion global consultancy works across 12 core business areas.

As one of the world's largest employee-owned companies with over 14,000 staff, we have principal offices in nearly 50 countries and projects in 140.